Background
Youth Integrated for Positive Development Initiative (YIPDI) is a youth-led non-governmental organization responding to the humanitarian and development needs, particularly in conflict-affected areas of the northeast and other states across Nigeria. It was Established in 2009
The organization focused on promoting peace, protecting rights, and improving the well-being of vulnerable and marginalized groups, especially children and women, through life-saving interventions and durable solutions.
Job Tittle: Procurement/Logistics Assistant
Number of Openings: 1 Position
Sector: Supply Chain
Duty Location: Maiduguri
Report to: Procurement officer
Key Responsibilities
A procurement and logistics assistant performs a variety of critical support functions:
- Procurement Process Support: Assisting in preparing requests for quotations (RFQs), invitations to bid (ITBs), and proposals (RFPs). This includes receiving and evaluating bids, preparing summaries, and drafting purchase orders and contracts in compliance with organizational rules and regulations.
- Vendor Management: Maintaining and updating a roster of reliable local and international suppliers, monitoring vendor performance, and ensuring all supplier information is compliant with system requirements.
- Inventory and Warehouse Management: Coordinating the receiving, storing, inspecting, and dispatching of supplies. This includes managing stock cards, monitoring expiry dates of items (especially medical supplies), performing physical inventory counts, and ensuring warehouse safety procedures are followed.
- Logistics Coordination: Tracking shipments, coordinating with suppliers and service providers for timely delivery of goods, and arranging transport for staff and goods to field locations.
- Documentation and Reporting: Maintaining comprehensive filing systems for all procurement and logistics documents, preparing payment requests, and compiling regular reports on stock levels, assets, and procurement tracking for management review.
- Asset Management: Ensuring proper documentation and tagging of organizational assets and coordinating physical verification of inventory.
- Compliance and Ethics: Upholding high ethical standards, integrity, and transparency to prevent fraud and ensure accountability to donors and beneficiaries.
Essential Skills and Qualifications
- Education: A university degree or diploma in Business Administration, Logistics, Supply Chain Management, or a related field is typically required.
- Experience: One (1) to three (3) years of relevant professional experience, with previous experience in an NGO or UN system often an asset.
- Technical Skills: Proficiency in MS Office applications (especially Excel), familiarity with database management, and experience with logistics software or ERP systems like SAP or Atlas are highly valued.
- Soft Skills: Strong organizational skills, attention to detail, ability to work under pressure in challenging environments, and effective communication skills are crucial.
- Language: Fluency in English (oral and written) is mandatory for most international organizations, and knowledge of local languages relevant to the duty station is often required.
- At YIPDI, we give employees at all levels responsibility and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion. Together, we save lives and rebuild futures. Safeguarding is central to YIPDI’s work. We expect all employees to:
- Treat everyone with respect and dignity
- Contribute to building a safe environment for all
- Never engage in any form of exploitation, harassment, and specifically sexual exploitation, abuse, and sexual harassment (SEAH)
- Always report. YIPDI has a zero-tolerance approach to inaction against exploitation
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