Administrative Specialist at One StepAhead Consulting

Job Summary

• Provide administrative coordination and support for Abuja office and residence.
• Provide protocol and logistics support for staff coming to Abuja.
• Act as a contact person for government and consular-related matters.
• General support/point of contact for Abuja tasks.

Principal Duties and Responsibilities

Administration

• Manage the relationship with admin vendors, ensuring compliance with agreed service levels agreements and deliver value to the company.
• Manage internal and external stakeholders to ensure seamless operations.
• Manage vehicles ensuring proper fueling, maintenance, insurance, renewal of vehicle papers and issue resolution through effective supervision of drivers.
• Manage operations and payment of expenses at the Chairman’s residence ensuring the residence is maintained at the highest quality.
• Assists with delivery of strategic documentation to government parastatals as and when needed.
• Act as a liaison with government agencies and facilitate timely access/processing of relevant regulatory approvals with government bodies/agencies as required.

Protocol & Logistics

• Assist with check in and meeting of key executives and staff visiting Abuja.
• Maintain effective relationships at the airport.
• Ensure all necessary payments are made to facilitate smooth airport logistics.
• Coordinate and assists with check in etc. for hotel stay for key executives and staff.
• Ensure timely payment of all travel related expenses.
• Ensure timely Airtel airtime payment
• Serve as liaison between the company and key embassies/consular offices
• Support on immigration matters.
• Assist with flight booking
• Monthly coordination of weekend allowance payment for drivers
• Oversee the Abuja staff (drivers and cleaners)
• Oversee consumable restocks and replenishment

General

• Perform other duties as assigned by the departmental head.
• Competency and Skills Requirements
• Strong negotiation skill and a high level of assertiveness to ensure tasks are executed at the right time and pace
• Very good customer service orientation and people management skills
• Good problem analysis and solving skills.
• Good crisis /conflict management skills
• Ability to manage multiple priorities and take initiative
• Good oral and written communication skills.
• Good time management skills; able to prioritize
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Good/Basic computer skills

Experience and Qualification

• Minimum educational qualification of HND/BSc.
• Minimum of three (3) post degree experience in Admin related field.

Person Specification

• Highly proactive, assertive and results driven
• Willingness to take personal responsibility
• Organised
• Creative problem solver