Administrative Officer at Sunrose Consulting

Our client is a coaching and counseling company with affiliation with an international coaching organisation. The company’s goal is to help people and organisations to be their best through team coaching and leadership development. The company is now seeking to recruit an Administrative Officer.

Reporting to the Office Manager, you will provide administrative services and support to all departments of the Company by managing the services and processes that support the core business of the organisation. In addition, you will:

• Issue invoices and follow up on payments
• Answer and direct phone calls
• Organise and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• B.Sc. or BA in Management, Business or Psychology or related field
• Minimum of 2 years’ administrative experience
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers
• Proficiency in MS Office (MS Excel, Powerpoint and Word)
• Excellent time management skills and the ability to prioritise work
• Attention to detail and problem solving skills
• Excellent interpersonal and communication skills
• Strong organisational skills with the ability to multi-task