Administrative Officer at Rosetti Pivot Limited

Description 

• An Engineering, Procurement, Construction, and Maintenance (EPCM) services provider, operating within the Nigerian Oil & Gas Sector, is looking to engage an Administrative Officer who will manage, coordinate, and monitor various administrative tasks and functions within the organization.
• Purchase office supplies with all the necessary information and ensure that the activities of expediting, inspection and testing are carried out in an effective and efficient manner.
• To maintain a smooth workflow, keep track of office inventories and liaise with vendors to always ensure adequate levels of necessary supplies.
• To confer with the finance department to help make payments, process incoming invoices, verify receipts, and reimbursements when necessary.
• Collaborate with the procurement department on purchase activities; to constantly monitor the supplier market and to provide timely information regarding any changes in the market.
• Ensure functionality of office equipment, coordinate repairs or maintenance and requisition supplies of new equipment when needed.
• Provide support in organizing events, including ordering needed resources and requisitioning meeting spaces.
• Provide assistance in coordinating travel arrangements for staff/visitors if required.
• Ensure the office environment is safe and well-maintained.

Functionally Reports to: 

• Human Resources and Administration Manager

Requirements

• Minimum of second-class Degree or its equivalent in any discipline, preferably in Social or Management Sciences.
• Minimum of two years’ relevant work experience in the administrative or office management field.
• Excellent computer skills, Microsoft Office Suite, (Word, Excel, Outlook).
• Good presentation and negotiation skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• People management skills.
• Ability to prioritize multiple tasks effectively.
• Keen attention to detail. High sense of responsibility, accountability, and integrity.
• Effective interpersonal communication skills (written and verbal), people management and networking skills.