Administrative Officer (Nuclear Medicine) at The African Medical Centre of Excellence (AMCE)

Job Purpose

• The Administrative Officer, Nuclear Medicine, will provide operational and administrative support to ensure the efficient coordination of the department’s activities. The role holder will manage patient scheduling, records, departmental logistics, regulatory documentation, and financial processes in compliance with hospital standards and national regulations. This position plays a critical role in supporting the safe and efficient delivery of diagnostic and therapeutic nuclear medicine services, ensuring adherence to the Nigerian Nuclear Regulatory Authority (NNRA) guidelines and AMCE’s quality standards.

Key Accountabilities/Responsibilities

Administrative Coordination

• Support the day-to-day administration of the Nuclear Medicine department, including managing correspondence, patient appointments, and internal documentation.
• Maintain accurate records of patient data, test reports, and departmental activities in line with confidentiality and data protection standards.
• Coordinate workflow between medical, technical, and support staff to ensure smooth departmental operations.
• Assist in scheduling and tracking staff rosters, training, and appraisal activities.

Financial and Inventory Management

• Assist in monitoring departmental budgets, expenditures, and procurement processes.
• Manage stock levels of consumables, office supplies, and non-radioactive materials.
• Liaise with the Procurement and Finance departments to ensure timely replenishment and cost control.

Regulatory and Compliance Support

• Maintain up-to-date documentation and compliance records as required by the Nigerian Nuclear Regulatory Authority (NNRA), Federal Ministry of Health (FMH), and AMCE Quality and Safety Standards.
• Support the preparation of reports and documentation for internal audits and external inspections.
• Work closely with the Diagnostics team and departmental leads to ensure compliance with radiological safety protocols.

Quality and Service Improvement

• Participate in departmental quality assurance activities.
• Contribute to the implementation of process improvement initiatives aimed at optimizing workflow and service delivery.
• Ensure all administrative activities align with AMCE’s patient-centred care philosophy.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Health Services Management, or a related field.
• A postgraduate diploma or certification in Healthcare Management, Quality Assurance, or Regulatory Compliance is an advantage.
• Knowledge of NNRA and Federal Ministry of Health (FMH) operational and safety requirements for medical radiation facilities.
• Familiarity with hospital administrative processes, procurement procedures, and patient management systems.

Experience

• Minimum of 3–5 years’ experience in an administrative or coordination role within a healthcare, diagnostic, or technical service environment.
• Previous experience supporting a medical imaging, radiology, or nuclear medicine unit is desirable.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and hospital information management systems.
• Ability to manage confidential information responsibly.
• Detail-oriented with a commitment to accuracy, safety, and efficiency.
• Excellent interpersonal skills and ability to work in a multidisciplinary environment.