Administrative Officer at Norrenberger Financial Group

We are seeking a proactive and experienced Administrative Officer to join our team. The ideal candidate will have 3–5 years of experience and a strong background in facility management, procurement, and fleet management. This role is critical to ensuring the smooth operation of our office and support functions, contributing to the overall efficiency and effectiveness of the organization.

Key Responsibilities:

• Oversee and manage day-to-day office operations to ensure a well-functioning workplace.
• correspondence.
• Provide administrative support, including preparing reports, presentations, and correspondence.
• Ensure the office environment is safe, functional, and well-maintained.
• Coordinate maintenance and repairs of office equipment and infrastructure.
• Liaise with vendors and service providers to ensure quality and timely delivery of services.
• Manage procurement activities, including sourcing, negotiating, and purchasing office supplies and services.
• Ensure compliance with procurement policies and maintain accurate records of purchases.
• Identify cost-saving opportunities and optimize procurement processes.
• Oversee the company’s fleet operations, ensuring vehicles are maintained, serviced, and compliant with regulations.
• Develop schedules for vehicle usage and manage fuel consumption records.
• Coordinate driver assignments and monitor fleet performance for efficiency.
• Arrange travel itineraries, bookings, and accommodations for staff as needed.
• Ensure adherence to company policies, legal regulations, and industry standards.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–5 years of experience in administrative roles, with expertise in facility management, procurement, and fleet management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and multitasking skills.
• Experience with office management tools and procurement software is an advantage.