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  • Posted: Aug 19, 2021
    Deadline: Sep 1, 2021
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  • "What are we aiming at?” That’s the question our first president, Daniel Coit Gilman, asked at his inauguration in 1876. What is this place all about, exactly? His answer: "The encouragement of research . . . and the advancement of individual scholars, who by their excellence will advance the sciences they pursue, and the society where ...
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    Administrative Officer

    Position Reports to: Administrative Manager

    Overview

    • The Admin Officer (AO) reports to the Administrative Manager and will be responsible for providing Administrative support to the Administrative Team in Jhpiego office in Abuja.
    • The AO will ensure that administrative processes follow Jhpiego, USAID rules and regulations, other applicable approved procedures at all times.
    • The AO will be responsible for ensuring cost consciousness, efficiency of administrative operations and maintaining an on-site administrative system required to assure the integrity and effective performance of admin operations.

    Responsibilities

    • Ensure that administration processes run smoothly to support effective and efficient program implementation.
    • Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment
    • Provide and ensure that all logistics requirements are available for the smooth running of program activities.
    • Set the standard for compliance with USAID and Jhpiego’s regulations and standards.
    • Ensure that all shipments received are properly recorded and ensure that appropriate department is informed of the arrival of each shipment.
    • Maintain lease and contract management database and ensure that renewals, extensions, termination processes are promptly initiated and completed
    • Support office management and facility management process
    • Support fleet management process
    • Support planning and coordination of business travels for all country office staff

    Required Qualifications

    • B.Sc. in Business Administration, Public Administration, or relevant field
    • Professional Certification in Project Management is an added advantage. Master’s degree is an added advantage
    • Minimum of three (3) years demonstrated administrative experience within an international not-for-profit organization.
    • Previous experience in a USAID award is highly desired
    • Practical understanding and application of donor regulations in large and complex projects is highly desired.

    Knowledge, Skills and Abilities:

    • Computers skills including use of automated fleet management and reporting software.
    • Working knowledge of database applications, MS Word, and Excel etc
    • Excellent organizational skills, detail-oriented and high degree of accuracy;
    • Excellent interpersonal skills to effectively interact with all levels of staff and partners.
    • Good oral and written communication skills to effectively communicate findings and analyses
    • Cooperative, hardworking, flexible & dependable.
    • Be of high integrity and have a sense of confidentiality
    • Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
    • Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
    • Ability to work independently and as a member of a team.
    • Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

    Method of Application

    Interested and qualified candidates should send their updated CV to: [email protected] using "the job title" as the subject of the mail.

    Note

    • CV and Cover Letter as one single word document
    • The title/subject of your email and application should be the position you are applying for.
    • Candidates that do not comply with the application instruction will be disqualified.
    • Qualified female candidates are especially encouraged to apply.
    • We reserve the right to close this vacancy early if a suitable candidate is found.
    • Only shortlisted candidates will receive an invitation for an interview.
    • Any successful candidate will be subject to a pre-employment background investigation.
    • JHU is an Equal Opportunity Employer.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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