Administrative Officer at IBIC Investment Holdings

Job Description

• Coordinate administrative functions across three subsidiaries, including managing office supplies, equipment maintenance, and facilities.
• Monitor and manage payments for utilities such as electricity, water, and other services to ensure continuous operations.
• Oversee staff attendance records, leave requests, and assist in HR-related tasks such as onboarding and documentation.
• Provide funds and clearance for fuel and transportation needs, ensuring efficient use and budget adherence.
• Assist in coordinating meetings, preparing agendas, and recording minutes for executive and team meetings.
• Manage and organize company documents, records, and confidential information in both physical and electronic formats.
• Liaise with external vendors, suppliers, and service providers to negotiate contracts, resolve issues, and ensure timely delivery of services.
• Assist in financial tasks such as budget preparation, expense tracking, and reconciliation of accounts.
• Support executive management in special projects, research, and presentations as required.
• Maintain a high level of professionalism, confidentiality, and accuracy in all administrative tasks and communications.