Administrative Manager at Lagos Chamber of Commerce and Industry

 Job Summary 

To coordinate the Chamber’s administration system, supervise the administrative team and ensure that the daily tasks are carried out seamlessly.

• Reports to: Director General/Membership Committee
• To supervise: Senior Officers, Officers, Office Assistants and Transport Personnel..

 RESPONSIBILITIES 

•  General/Office Management 
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Assess Administrative staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information to facilitate business operations.
• Manage schedules and deadlines.
• Purchasing of office furniture and equipment.
• Maintenance of facilities – electrical, plumbing etc.
• Generation and implementation of budgets.
• Evaluating the efficiency of facilities.
• Managing and administering repair and maintenance programmes at all locations
• Vetting/ensuring prompt payment of statutory bills to relevant bodies/ authorities (PHCN, water rate and other local government charges).
• Managing / monitoring diesel usage and supply.
• Responsible for office space planning and optimization.
• Renewal of local leases as at when due and ensuring prompt payment of grand rent
• Asset Management (keeping track of assets).
• Record keeping and maintenance of the Chamber’s administrative files.
• Handling of float for the Chamber and retiring its usage to the Accounts department 

 JOB REQUIREMENTS/COMPETENCIES 

• Education: Bachelor of Science (B.Sc) in Social Science, Business Management or its equivalence. Master’s degree or professional membership relevant professional qualifications such as ICSA, ISMNc, CIM, (required) etc.
•  Experience: 10 years cognate experience and minimum of 4 years as Head of Admin Department will be a good advantage. The candidate must also demonstrate experience in core functions of an Administrative Manager.

Skills: 

 Communication Skills:

•  Excellent Communication skills (both in written and in verbal form)
•  Ms Office : A candidate for the position must be highly proficient in the use of Ms Word, Ms Excel, and PowerPoint, proficiency in effectively using relevant software. 

 Analytical Skills:

• A candidate for this position must possess strong analytical skills and be able to demonstrate passion for resource management. 

 Interpersonal Skills :

• A candidate for this position must have an ability to prioritize tasks completing multiple tasks in a timely manner, be flexible and welcoming to change, have an ability to work independently with minimal or no supervision, and be self-motivated. He or she must also be a prompt decision maker, be a strategic and creative thinker, have excellent problem-solving skills, have a positive and easy-going attitude, demonstrate strong work ethics and integrity, and demonstrate calmness and composure in times of uncertainty