Fresh Jobs at Lagos Chamber Of Commerce and Industry

 Job Summary 

To coordinate the Chamber’s administration system, supervise the administrative team and ensure that the daily tasks are carried out seamlessly.

• Reports to: Director General/Membership Committee
• To supervise: Senior Officers, Officers, Office Assistants and Transport Personnel..

 RESPONSIBILITIES 

•  General/Office Management 
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Assess Administrative staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information to facilitate business operations.
• Manage schedules and deadlines.
• Purchasing of office furniture and equipment.
• Maintenance of facilities – electrical, plumbing etc.
• Generation and implementation of budgets.
• Evaluating the efficiency of facilities.
• Managing and administering repair and maintenance programmes at all locations
• Vetting/ensuring prompt payment of statutory bills to relevant bodies/ authorities (PHCN, water rate and other local government charges).
• Managing / monitoring diesel usage and supply.
• Responsible for office space planning and optimization.
• Renewal of local leases as at when due and ensuring prompt payment of grand rent
• Asset Management (keeping track of assets).
• Record keeping and maintenance of the Chamber’s administrative files.
• Handling of float for the Chamber and retiring its usage to the Accounts department 

 JOB REQUIREMENTS/COMPETENCIES 

• Education: Bachelor of Science (B.Sc) in Social Science, Business Management or its equivalence. Master’s degree or professional membership relevant professional qualifications such as ICSA, ISMNc, CIM, (required) etc.
•  Experience: 10 years cognate experience and minimum of 4 years as Head of Admin Department will be a good advantage. The candidate must also demonstrate experience in core functions of an Administrative Manager.

Skills: 

 Communication Skills:

•  Excellent Communication skills (both in written and in verbal form)
•  Ms Office : A candidate for the position must be highly proficient in the use of Ms Word, Ms Excel, and PowerPoint, proficiency in effectively using relevant software. 

 Analytical Skills:

• A candidate for this position must possess strong analytical skills and be able to demonstrate passion for resource management. 

 Interpersonal Skills :

• A candidate for this position must have an ability to prioritize tasks completing multiple tasks in a timely manner, be flexible and welcoming to change, have an ability to work independently with minimal or no supervision, and be self-motivated. He or she must also be a prompt decision maker, be a strategic and creative thinker, have excellent problem-solving skills, have a positive and easy-going attitude, demonstrate strong work ethics and integrity, and demonstrate calmness and composure in times of uncertainty

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Objectives

To advise the Chamber on physical development of Trade Fair facilities; assist in design and maintaining standard layout befitting an International Trade Fair; ensure optimal and professional space allocation at the Trade Fair site. General Monitoring and Maintenance of the Chamber’s Properties, liaise with Property Managers of the Chamber.

Reports to: Director, Trade Promotions/Principal Technical Manager

To supervise: Senior Officers, Officers, Project Personnel.

Principal Responsibilities

• Maintain and improve electrical and mechanical equipment and systems for Lagos International Trade Fair and other specialized exhibitions
• Assist in carrying out surveys and physical assessments of venues/spaces to evaluate the functional state of the facilities/services and recommend fitness for the Lagos International Trade Fair and other specialized exhibitions
• Assist in the design and production of floor plans and site layouts for the Lagos International Trade Fair and other specialized exhibitions
• Assist on space allocation to exhibitors in an efficient and professional manner, advise on construction of structures required for exhibitions of products and services and ensure it is orderly and professionally done
• Ensures that all infrastructural facilities required for the Fair are put in place well in advance and initiates action on remedial work in liaison with management of the Trade Fair venue
• Ensures that all technical documentations required for the successful hosting of the Fair are put in place and brought to the notice of the concerned Commitee
• Initiates technical review meeting at the end of each Trade Fair in order to assess achievements and highlight lapses for future improvement
• Assists in preparation of technical aspects of Trade Fair budget, work plan, project chart, monitor expenditure with respect to approved budget and recommend variation when circumstances demand.

Main Tasks

• Assist in preparation of budget and tender documents.
• Contract administration and project supervision.
• Secretariat duties to Building and Operations Committees of the Chamber
• Conduct Pre-fair and Post-fair facility condition assessment and advise on the state and suitability for Trade Fairs
• Prepare specifications and scope of work for project works to be executed within the department. Prepare necessary documentations, drawings, estimates, price surveys and case studies to be used as basis for tendering by contractors
• Produce report on tenders submitted and advice as necessary
• Prepare letter of contract award to contractors
• Advise and certify quality of work done and recommend for payment

Secretariat duties to;

• Building Committee of the Chamber
• Operations Sub-Committee of the Trade Promotion Board
• Organize meetings and produce meeting reports for the above Committees
• Conduct and supervises contractors before, during and after the Trade Fair
• Ensure all facilities are evaluated and fixed properly for the annual Trade Fair
• Any other task or responsibility as may be assigned

 JOB REQUIREMENTS/COMPETENCIES

•  Education: The prospective candidate must be an engineer (electrical, mechanical, civil) with experience in cooling technology and facility management.
• Experience: 8 years cognate experience and minimum of 3 years as in the capacity of a supervisor will be a good advantage. The candidate must also demonstrate experience in core functions of technical operations.

 Skills:

•  Communication Skills: Excellent Communication skills (both in written and in verbal form)
•  Ms Office: A candidate for the position must be highly proficient in the use of Ms office, AutoCAD, proficiency, teamwork, eye for details and analytical skills.
• Interpersonal Skills: A candidate for this position must have an ability to prioritize tasks completing multiple tasks in a timely manner, be flexible and welcoming to change, have an ability to work independently with minimal or no supervision, and be self-motivated. He or she must also be a prompt decision maker, be a strategic and creative thinker, have excellent problem-solving skills, have a positive and easy-going attitude, demonstrate strong work ethics and integrity, and demonstrate calmness and composure in times of uncertainty.