Administrative Manager at Golden Oil Industries Limited

The Administrative Manager will oversee and lead all administrative functions across the organization, ensuring operational efficiency, regulatory compliance, and effective resource management. The ideal candidate is a strong leader with a strategic mindset, capable of managing a team while maintaining high standards across all administrative processes in a fast-paced manufacturing environment. The role also involves coordinating office procedures, maintaining records, managing budgets, and ensuring compliance with company policies.

Job Details

1. Oversee and manage the day-to-day administrative operations of the organization, ensuring efficiency and compliance.
2. Manage office facilities, equipment, utilities, maintenance, and vendor relationships.
3. Lead, supervise, and develop the administrative team, setting performance standards and conducting appraisals.
4. Develop, implement, and continuously improve administrative policies, procedures, and systems.
5. Support cross-functional departments with administrative and operational requirements.
6. Ensure proper documentation, filing systems, and record management in line with company standards and ensure confidentiality and integrity of organizational information and records.
7. Plan and oversee logistics for internal and external meetings, corporate events, and executive travel.
8. Serve as the primary liaison between the administrative department and other business units, vendors, and regulatory bodies.
9. Monitor administrative budgets, control expenses, and ensure cost efficiency. 
10. Maintain compliance with organizational policies, regulatory requirements, and health & safety standards and compliances.
11. Manage and monitor the administrative budget, track expenditures, and report variances to management.
12. Coordinate facility management and ensure a safe, well-maintained, and functional work environment.
13. Handle sensitive and confidential matters with the highest degree of professionalism and discretion.

Requirements

1. Bachelor's degree in Business Administration, Management, or a related field. A Master's degree or MBA is an added advantage.
2. 5 – 8 years of progressive experience in administrative management, with at least 2 years in a supervisory or managerial role.
3. Experience in a manufacturing or industrial organization is highly desirable.
4. Professional certification in administration, management, or a related discipline is an added advantage.
5. Proven track record of managing teams and driving operational improvements.
6. Strong leadership and team management skills with the ability to motivate and develop staff.
7. Excellent written and verbal communication skills in English.
8. Strategic thinking and problem-solving ability with sound judgement.
9. Strong organizational and time management skills with the ability to manage multiple priorities.
10. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and enterprise management software.
11. High level of attention to detail and accuracy in all work outputs.
12. Strong interpersonal and stakeholder management skills.
13. Sound knowledge of administrative best practices, compliance, and office management systems.