Executive Assistant at PDO Incorporated

Reports To: Founder / Executive Vice Chairman

Role Overview

We are seeking a highly intelligent, resourceful, and execution-focused Executive Associate to serve as a trusted extension of leadership.

This role is designed for someone who can manage priorities, coordinate projects, track opportunities, build systems, support strategic initiatives, and ensure important ideas are converted into measurable outcomes.

You will function as a strategic partner to leadership, helping to manage relationships, opportunities, projects, thought leadership initiatives, business intelligence, stakeholder engagements, and digital presence.

This is not a traditional Executive Assistant role. It is a high-impact position for someone who thrives in fast-moving environments and enjoys turning ideas into action.

Key Responsibilities

• Manage executive priorities, schedules, travel, meetings, and follow-ups.
• Coordinate projects and strategic initiatives using ClickUp and other project management tools.
• Conduct research, market intelligence, and opportunity analysis.
• Support product development, program design, and new business initiatives.
• Manage stakeholder databases, CRM systems, and opportunity pipelines.
• Support the growth of leadership's professional brand, digital presence, and thought leadership platforms.
• Coordinate speaking engagements, events, partnerships, and strategic relationships.
• Implement productivity systems, workflow automation, and AI-powered tools.
• Track commitments and ensure timely execution of action items.
• Prepare presentations, reports, proposals, and executive briefings.

Requirements

• Minimum 3–5 years relevant experience.
• Demonstrable experience managing projects, stakeholders, or executive priorities.
• Strong proficiency in AI tools, CRM platforms, ClickUp, Notion, Google Workspace, and digital collaboration tools.
• Excellent communication, writing, research, and organizational skills.
• Strong understanding of branding, social media, digital content, and professional networking.
• Ability to work independently and exercise sound judgment.

What We Want to See

Evidence of projects delivered, systems implemented, brands supported, opportunities created, or measurable outcomes achieved.