Administrative / Fleet Officer at Quality Foods Africa

Job Overview

• We are seeking an experienced and versatile Administrative/Fleet Officer to manage our administrative functions and oversee the efficient operation of our fleet.
• The ideal candidate will have experience coordinating drivers and bike riders, managing vehicle and bike registration processes, and providing administrative support to the organization. A minimum of 1 year of experience in a similar role is required, with familiarity with AMAC procedures being an added advantage.

Key Responsibilities
Administrative Duties:

• Manage day-to-day office operations, ensuring smooth administrative processes.
• Maintain and organize company records, files, and documentation.
• Handle correspondence, scheduling, and other administrative tasks as needed.
• Monitor office supplies and equipment, ensuring timely procurement and maintenance.
• Assist in planning and organizing company events, meetings, and training sessions.

Fleet Management Duties:

• Coordinate and supervise the schedules and activities of drivers and bike riders.
• Oversee the maintenance, repairs, and road worthiness of all company vehicles and bikes.
• Ensure compliance with all regulatory requirements, including vehicle and bike registration and licensing.
• Work with relevant authorities, including AMAC, to handle registrations, renewals, and permits.
• Maintain detailed records of fleet expenses, fuel consumption, and maintenance schedules.
• Conduct routine inspections of vehicles and bikes to ensure proper condition and functionality.

Team Coordination:

• Provide guidance and support to drivers and bike riders on company policies, safety protocols, and operational standards.
• Track and monitor the performance and productivity of fleet personnel.
• Act as the primary point of contact for resolving fleet-related issues and emergencies.

Reporting:

• Prepare detailed administrative and fleet performance reports for management.
• Monitor and report on operational costs, including repairs, fuel usage, and other fleet-related expenses.

Requirements

• Minimum of 1 year of experience in administrative and fleet management.
• Strong knowledge of AMAC procedures for vehicle and bike registration and compliance.
• HND/Bachelor’s degree in Business Administration, Logistics, or a related field.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Good communication and interpersonal skills.
• A valid driver’s license and familiarity with Abuja’s road network are advantageous.