Administrative Assistant at Nine Stars Limited

Job Summary

• We are seeking a highly organized and dependable Administrative Assistant with over 4 years of professional experience.
• The ideal candidate will be responsible for a wide range of administrative tasks to support our office operations, including managing schedules, handling correspondence, performing office errands, and maintaining efficient office systems.
• The candidate must possess strong multitasking abilities, excellent communication skills, and a valid driver’s license, with the ability to drive when necessary.
• This is a full-time salaried position offering a competitive compensation package.

Key Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Handle incoming calls, emails, and correspondence efficiently.
• Organize and maintain office filing systems, both physical and digital.
• Prepare and edit reports, presentations, and other documents as needed.
• Coordinate office errands, including picking up or delivering items, documents, and other administrative tasks.
• Provide support for meetings, including preparation of agendas, taking minutes, and ensuring all meeting logistics are in place.
• Assist in the preparation of office budgets and track expenses.
• Handle general office management tasks such as maintaining office supplies and equipment.
• Ensure compliance with office policies, health and safety regulations, and confidentiality standards.
• Other ad-hoc administrative duties as requested by management.

Qualifications

• Minimum of 4 years of experience as an Administrative Assistant or in a similar role.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Attention to detail and problem-solving abilities.
• Strong organizational and time-management skills.
• Must have a valid driver’s license and be comfortable driving as required.
• Ability to maintain confidentiality and professionalism at all times.

Preferred Qualifications:

• A Diploma or degree in Business Administration or a related field is an advantage.
• Experience in office management or executive assistance is a plus.

Working Conditions:

• Must be able to travel locally when required.
• Competitive salary range based on experience.
• A dynamic and supportive work environment.