Administrative Assistant at Mai Shayi Coffee

Duties and Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Maintain contact lists
• Implement clerical duties and administrative processes
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Contribute to team effort by accomplishing related results as needed
• Book conference calls, rooms, taxis, couriers, hotels, etc
• Act as the point of contact for internal and external clients.

Requirements and Qualifications

• HND, B.Sc or its equivalent degree preferred
• 1 - 3 years relevant work experience.
• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task.