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  • Posted: Nov 29, 2021
    Deadline: Dec 3, 2021
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  • Breakthrough ACTION ignites collective action and encourages people to adopt healthier behaviors-from using modern contraceptive methods and sleeping under bed nets to being tested for HIV-by forging, testing, and scaling up new and hybrid approaches to social and behavior change (SBC). Firmly grounded in proven practices, Breakthrough ACTION works in par...
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    Administrative Assistant II

    Summary

    The Administrative Assistant II will be responsible for assisting the Senior Administrative Officer II and other members of the administrative team with day-to-day tasks related to project administration.

    Essential Duties and Responsibilities

    In addition to the general duties described above. Specific duties and responsibilities include the following:

    • Support the admin team with the implementation of procurement processes and procedures and processing vendor and invoices;
    • Assist with logistics arrangements for international staff/visitors;
    • Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the office/USAID policy.
    • Assist with logistics for conferences, local travel, workshops and other activities;
    • Manage staff monthly call credit and internet payments;
    • Support the team with basic asset/inventory management;
    • Support in the staff HMO registration and payment;
    • Support the admin team in updating and managing vendor contracts and Service Level Agreements (SLAs);
    • Assist with the management of project vehicles and drivers. Ensure drivers comply with safety rules and defensive driving techniques and reports;
    • Ensure procurement of goods and services for the project are done according to USAID and institutional rules and regulations.
    • Together with relevant staff ensure that travel & logistics, welfare and support needs of visiting guests to Nigeria and expatriates are met;
    • Support in the maintenance and management of physical office space and project vehicles; including environmental cleaning, local transportation, maintenance of office equipment and appliances and meeting staff office needs;
    • Prepare relevant administrative reports when needed;
    • Other duties as identified by supervisor.

    Supervisory Responsibilities: This position has no direct supervisory responsibilities.

    Minimum Qualifications

    • Minimum of Bachelor’s degree
    • 2 - 4 years experience working with donor-funded projects in administrative and procurement  related tasks
    • Working experience with USAID funded project is an added advantage
    • Working Knowledge of MS Office Packages
    • Knowledge of  administrative procedures.
    • Well-organized, with ability to track multiple activities and deadlines
    • Ability to work successfully in a cross-cultural, team-based environment.

    Qualified females are strongly encouraged to apply for this role.

    Method of Application

    This job has expired or closed. Application is no longer allowed

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