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  • Posted: May 19, 2022
    Deadline: May 31, 2022
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  • Éclat HR is a progressive Human Resource Management Firm with its Headquarters in Abuja, Nigeria. We are a team of professionals from various field of study who have come together to build ECLAT HUMAN RESOURCE CONSULTING serving clients across the nation. Our portfolio represents a team of problem solvers. Our team represents a diverse spectru...
    Read more about this company

     

    Administrative Assistant

    Industry: Hospitality

    Report To:  Managing Director

    Gender: Females only for gender balance.

    Responsibilities

    The ideal candidate will (but not limited to):

    • Support the Managing Director in the preparation and presentation of general reports, and related activities in servicing and developing contracts and relationships with stakeholders and clients.
    • Manage, coordinate, and maintain calendar of the Director including appointments, meetings, and travel.
    • Responsible for organizing of internal and external meetings on behalf of the Director while ensuring all necessary requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
    • Responsible for organizing Director’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
    • Monitor and respond to incoming communications (including complaints) to the Director’s office including phone calls, emails and walk ins, ensuring correct department distribution.
    • Secretarial support for meetings as and when required by the Director, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.
    • Write and distribute comprehensive minutes and action points to all members post meeting.
    • Draft and write high quality reports and presentations, as required by the Director.
    • Assist in structuring and planning the calendar of events for the company.
    • Maintain confidential files; records, reports, and contact information.
    • Communicate with the general staff and prospective clients on MD’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
    • Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
    • Review inventory, purchases and reports submitted by Inventory/Logistics Officer.
    • Participate in regular team meetings to help identify process flow improvements and efficiencies.
    • Perform other tasks as assigned.

    Requirement

    • A graduate in Administration/ Management
    • Minimum of 3-5years Administrative/ PA Experience.
    • Proficiency in Microsoft Office Programs especially Word and PowerPoint.

    Required Competencies:

    • Keen attention to details.
    • Excellent planning and organizing skills.
    • Ability to prioritize assignments and tasks.
    • Ability to deliver on assigned mandates.
    • Demonstrable leadership abilities.
    • Excellent communication skills.
    • Team building techniques.
    • Skilled in the art of multitasking

    Method of Application

    Interested and qualified candidates should forward their CV to: jobs@eclathrconsulting.com.ng using the position as subject of email.

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