Admin Officer at Kano Cancer Treatment Centre (KCTC)

Job Summary

• The Admin Officer will provide essential administrative and operational support to ensure smooth day-to-day functioning of the Centre. The role is responsible for managing office operations, supporting departmental requisitions, maintaining documentation, coordinating logistics, and assisting with compliance processes. As a key link between staff, patients, and management, the Admin Officer ensures efficiency, accuracy, and professionalism in all administrative processes.

Key Responsibilities

• Manage day-to-day office operations, ensuring administrative efficiency and compliance with organizational standards.
• Support the preparation, typing, and formatting of requisitions, memos, reports, and correspondence for departments.
• Maintain accurate filing systems (physical and digital) in line with confidentiality and data protection requirements.
• Coordinate staff logistics including meetings, travel arrangements, accommodation, and schedules.
• Assist in procurement processes by preparing requisition forms, verifying documentation, and liaising with vendors.
• Ensure smooth communication between departments by tracking requests, following up, and reporting on progress.
• Monitor use of office supplies and initiate timely replenishment.
• Support facility management by reporting maintenance issues and following up on resolutions.
• Provide administrative support for HR-related activities, including onboarding, staff records, and training logistics.
• Contribute to operational excellence by assisting in the implementation of SOPs and compliance standards (local and JCI).
• Act as the first point of contact for internal and external administrative inquiries.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Management, or related field.
• Additional certifications in office administration or management will be an advantage.
• Strong computer literacy, with proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Experience Requirements

• 2–4 years’ proven experience in administrative or office management roles, preferably in healthcare, NGO, or corporate settings.
• Experience preparing official documents, reports, and requisitions.
• Prior exposure to regulated environments or standards-based organizations is desirable.

Core Competencies & Skills

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Attention to detail and high level of accuracy in documentation.
• Problem-solving skills and proactive attitude.
• Ability to work independently and collaboratively within a team.
• Professional discretion and integrity in handling sensitive information.