Admin Officer/HR Assistant at The Large House

Job Description

1. Manage the front office/reception. Attend to guests courteously and professionally and provide them with an excellent customer service experience. 
2. Ensure the front office is neat, welcoming and equipped with all the necessary supplies such as pens, forms, and paper.
3. Redirect phone calls to the appropriate department and take down message.
4. Call for meeting and disseminate information to all employees.
5. Accept all letters and packages, and distribute them to their appropriate departments.
6. Send invites and prepare materials for weekly/monthly team meetings, prepare meeting agendas, write minutes of meeting, write reports and type documents.
7. Monitor and manage the official social media accounts, official email addresses and update the website when instructed to.
8. Maintain an effective record keeping and an excellent filing system of employee data (electronically and filing) and update employee data on tracking site.
9. Screen and manage phone calls by answering general queries, redirect as appropriate.
10. Email Management: Check and respond to emails promptly, prioritize urgent matters, and flag important messages for follow up.
11. Supervise and closely monitor the cleaners to ensure they perform their duties satisfactorily.
12. Monitor the attendance book and give the HR Manager a monthly attendance report.
13. Oversee all administrative matters and assist the HR Manager.
14. Contact applicants and schedule interviews as instructed by the HR Manager.
15. Collate and update employee data for HMO.
16. Print employment form, leave form, and guarantor form.
17. Monitor clock-in device, attendance note and register new staff member on the clock-in device.
18. Design staff ID card using Corel draw
19. Take record of office supplies / stationery that are not available, fill request form and remind the procurement manager to make purchase of those items.
20. Manage the office first aid box, ensure staff fills the medication note to track the usage of drugs, administer first aid to injured staff, and restock first aid items.
21. Ensure every staff sign movement book before and after leaving the office premises
22. Keep record of staff birthdays   

Job requirement

1. Must be female
2. Good looking, presentable and courteous. 
3. Minimum of OND from a reputable institution.
4. 2-5 years of relevant work experience.
5. Knowledge of office management procedures and practices.
6. Excellent written and verbal communication skill
7. Exceptional customer service skill
8. Strong organizational and multi-tasking skill
9. Excellent team player with excellent interpersonal skill
10. Problem solving and analytical skills
11. Attentive to details
12. Must be computer literate and must be able to use Microsoft office suite (Word, Excel, Powerpoint, etc) and Corel Draw

Please note that this is a junior role with a monthly salary offer of N100,000.