Admin Officer at Babban Gona

Job Description

We are seeking a highly organized and detail-oriented Admin Officer to join our team.

• The Admin Officer will play a vital role in providing administrative support, managing office operations, and ensuring smooth coordination among various stakeholders.
• The successful candidate must possess excellent attention to detail, be adept at tracking and organizing information, and be able to work on weekends when required. Strong decision-making skills, the ability to manage multiple stakeholders and changing priorities are also essential for this role.
• Perform general administrative tasks, including managing office supplies, coordinating mail and deliveries, maintenance of staff laptops and office equipment, and routine maintenance.
• Create and maintain organized filing systems, both physical and digital, to ensure efficient retrieval of documents and information.
• Assist in scheduling meetings, appointments, and travel arrangements for staff members, ensuring all logistics are handled effectively.
• Coordinate with external vendors and service providers to ensure smooth operations of facilities, maintenance, and other related services.
• Monitor and maintain office inventory, including stationery, equipment, and supplies, and place orders as needed.
• Assist in organizing company events, meetings, and conferences, including venue booking, logistics coordination, and catering arrangements.
• Handle confidential and sensitive information with integrity and discretion, maintaining a high level of professionalism at all times.
• Negotiate prices for goods or services to ensure that they are fair market value.
• Coordinate with vendors to ensure that they deliver on time and meet quality standards.
• Ensure staff are properly assigned their work tools upon resumption.
• Prepare regular reports on expenses and office monthly budgets.
• Perform other duties are may be assigned to you from time to time.

Requirements

Work Experience

• Bachelors degree in business administration, office management, or a related field. Relevant certifications are a plus.
• Minimum of 3 years of experience in an administrative role, preferably in a fast-paced environment.
• Strong attention to detail and ability to maintain accurate records and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Proven ability to manage multiple tasks and changing priorities effectively, with excellent organizational and time management skills.
• Strong decision-making skills, with the ability to prioritize tasks and solve problems proactively.
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization
• Ability to work independently and collaboratively, demonstrating a high level of initiative and a proactive approach to tasks.
• Flexibility to work on weekends and outside of regular office hours when required.
• High level of professionalism, confidentiality, and integrity in handling sensitive information.
• Great negotiation skills.
• Must be open to travel to locations where BG Operates.
• Preferably someone that stays on the Island.

Start Up Environment

• Thrives in a fast paced, start-up environment with dynamic business priorities.

Unlocking Potential of Team Members

• Extensive experience and passion for coaching mentoring a team.