Admin Officer at African Industries Group (AIG)

Job Summary

• The Administrative Officer is responsible for providing efficient administrative and operational support to ensure the smooth day-to-day running of the organization.
• The role involves coordinating office activities, maintaining records, supporting staff, and ensuring compliance with organizational policies and procedures.

Key Responsibilities

• Manage and coordinate daily office operations and administrative activities.
• Maintain accurate records, files, and documentation (both physical and electronic).
• Prepare correspondence, reports, memos, and presentations as required.
• Coordinate meetings, schedules, and appointments; prepare meeting materials and take minutes when required.
• Manage office supplies and inventory; initiate procurement requests and liaise with vendors.
• Ensure proper maintenance of office facilities, equipment, and utilities.
• Support HR-related administrative tasks such as staff records, attendance, and onboarding documentation.
• Assist with travel arrangements, logistics, and accommodation for staff when required.
• Ensure compliance with company policies, procedures, and administrative standards.
• Handle incoming calls, emails, and visitors professionally.
• Provide general administrative support to management and other departments.

Qualifications & Requirements

• Bachelor’s degree or equivalent qualification in Business Administration, Management, or a related field.
• Proven experience as an Administrative Officer or in a similar administrative role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize work, and work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.