Admin / Fleet Management Officer at Berger Paints Nigeria Plc

Responsibilities 
Administration:

• Manages office supplies stock and places orders. Ensures office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies.
• Books meeting and conference rooms for internal company programs.
• Maintains and updates company’s databases.
• Maintains a filing system for important and confidential company documents; maintains confidentiality and security of files and filing systems.
• Assists in organizing internal office events.
• Ensures functionality of necessary office equipment and liaises with the facility maintenance officer to requisition new equipment and supplies as needed.
• Forwards all correspondence, such as letters and packages, to the relevant staff members.
• Answers queries by employees.
• Prepares expense reports and assists with the preparation of administrative budgets.
• Assists with the preparation of reports and presentations.
• Performs other duties as assigned.

Fleet Management:

• Schedules regular maintenance on all vehicles and orders urgent or emergency repairs as needed.
• Assists in the recruitment of quality drivers into the fleet and assists in training new drivers on company policies and processes.
• Ensures adherence to servicing and maintenance schedules to minimize downtime.
• Manages drivers so they adhere to schedules, company guidelines and proper driving practices.
• Provides reports to line manager on budgeting, schedules, maintenance, and fleet progress.
• Maintains detailed records of vehicle servicing and inspection.
• Ensures compliance with transport laws and regulations.
• Ensures vehicle compliance of third-party vendors.
• Analyzes vehicle data to decrease costs and increase business operational efficiency.
• Manages vehicle licensing and registration and ensures all drivers have proper documentation and up-to-date training.
• Establishes efficient routes and transportation schedules.
• Monitors driver behaviour and ensures a high level of performance.
• Utilizes GPS systems to monitor drivers and track vehicles.

Requirement

• Interested candidates should possess relevant qualifications with 3 - 6 years experience.