Admin Assistant at Global Village Healthcare Initiative for Africa (GHIV Africa)

Overview

• The Admin Assistant in our organization will play a crucial role in supporting daily operations by managing administrative tasks. This position involves maintaining records, assisting with project logistics, and providing general office support to ensure the smooth functioning of the organization. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a commitment to the organization\'s mission.

Key Responsibilities

• The Administrative Assistant will oversee admin support functions for GHIV Africa
• Coordination of travel/accommodation arrangements for staff
• Oversee Flight booking for all staff
• Take weekly staff meeting minute and submit it before the last day of the week
• Making arrangements for all training, workshops, meeting and general day-to-day administration in terms of compound and equipment maintenance and repairs.
• Follow up with the Finance Unit to ensure that suppliers\' accounts are settled on time.
• Ensure that all activities are accurately documented and arranged.
• Secure and systematic filing of all administrative-related documents, contracts, etc.
• Track all MOU in the organization to ensure they are up to date and renew those due for renew.
• Be the custodian of the asset register and ensure Quarterly follow-up and generate report together with the supervisor
• Direct Supervision over office cleaners
• Monitor and control administrative/office expenses and budget.

Qualifications and Requirements

Education:

• Bachelor\'s degree in Administration, Management, or a related field, or equivalent work experience.

Experience:

• Proven experience in administrative or support roles, preferably within the nonprofit or humanitarian sector.

Skills:

• Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Personal Attributes:

• Strong attention to detail and problem-solving skills.
• Ability to work independently as well as in a team environment.
• Adaptability to changing priorities and fast-paced environments.

Commitment:

• Understanding and alignment with the organization’s mission and values, particularly in supporting humanitarian initiatives.
• GHIV AFRICA Has a Zero Tolerance for Sexual Exploitation and Abuse (SEA)