Latest Vacancies at Global Village Healthcare Initiative for Africa (GHIV Africa)

Overview

• The Storekeeper in our organization will be responsible for managing inventory and ensuring the efficient storage and distribution of supplies and materials essential for program implementation.
• This role involves tracking stock levels, maintaining accurate records, and coordinating with program staff to fulfill their logistical needs. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a commitment to supporting the organization\'s mission through effective supply chain management.

Key Responsibilities

• Maintain warehouse security, efficient stock management, and proper documentation.
• Immediately after reception of goods, update stock cards and/or create stock cards for all stock items.
• Storing the various commodities in the most appropriate fashion – placing them in such a way that items or materials stored can be located quickly and easily when required.
• Ensuring the safety of all items and materials whilst in the stores, i.e. protecting them from theft, damage and deterioration. 
• Ensuring that stock is issued in the correct order/sequence i.e.” first-in-first out” so that older stock is not allowed to deteriorate by being kept too long in the stores.
• Maintaining records showing the movement of items into and out of the stores, controlling and monitoring those movements and maintaining records of the items in the stores. 
• In conjunction with the line manager, perform physical stock counts by checking, counting or otherwise measuring stock to ensure that records are accurate and that no losses are occurring due to pilfering, theft, damage or poor storage. 
• Immediately inform the line manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins or theft in the warehouse.

Qualifications and Requirements

Education:

• High school diploma or equivalent; a degree in Supply Chain Management, Logistics, or a related field is preferred.

Experience:

• Previous experience in warehouse management or inventory control, ideally in the nonprofit or humanitarian sector.

Skills:

• Proficiency in inventory management software and Microsoft Office applications.
• Strong organizational and record-keeping skills.
• Basic financial skills for budgeting and reporting.

Personal Attributes:

• Attention to detail and accuracy in handling inventory.
• Ability to work efficiently both independently and as part of a team.
• Strong problem-solving and communication skills.

Physical Requirements:

• Ability to lift and move heavy items as necessary.

Commitment:

• Understanding and alignment with the organization’s mission and values, particularly in supporting humanitarian initiatives.
• GHIV AFRICA Has a Zero Tolerance for Sexual Exploitation and Abuse (SEA)

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Overview

• The Admin Assistant in our organization will play a crucial role in supporting daily operations by managing administrative tasks. This position involves maintaining records, assisting with project logistics, and providing general office support to ensure the smooth functioning of the organization. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a commitment to the organization\'s mission.

Key Responsibilities

• The Administrative Assistant will oversee admin support functions for GHIV Africa
• Coordination of travel/accommodation arrangements for staff
• Oversee Flight booking for all staff
• Take weekly staff meeting minute and submit it before the last day of the week
• Making arrangements for all training, workshops, meeting and general day-to-day administration in terms of compound and equipment maintenance and repairs.
• Follow up with the Finance Unit to ensure that suppliers\' accounts are settled on time.
• Ensure that all activities are accurately documented and arranged.
• Secure and systematic filing of all administrative-related documents, contracts, etc.
• Track all MOU in the organization to ensure they are up to date and renew those due for renew.
• Be the custodian of the asset register and ensure Quarterly follow-up and generate report together with the supervisor
• Direct Supervision over office cleaners
• Monitor and control administrative/office expenses and budget.

Qualifications and Requirements

Education:

• Bachelor\'s degree in Administration, Management, or a related field, or equivalent work experience.

Experience:

• Proven experience in administrative or support roles, preferably within the nonprofit or humanitarian sector.

Skills:

• Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Personal Attributes:

• Strong attention to detail and problem-solving skills.
• Ability to work independently as well as in a team environment.
• Adaptability to changing priorities and fast-paced environments.

Commitment:

• Understanding and alignment with the organization’s mission and values, particularly in supporting humanitarian initiatives.
• GHIV AFRICA Has a Zero Tolerance for Sexual Exploitation and Abuse (SEA)