Accounts Receivable Officer (APIN Medical Lab & Diagnostics) at AIDS Prevention Initiative in Nigeria (APIN)

Job Task

• Reporting to the General Manager (GM), the Accounts Receivable Officer will lead efforts in billing, invoicing, and debt collection. This role will address billing, improve client relationships, optimize payment processes, and ensure timely debt recovery.

Key Responsibilities

• Billing Accuracy: Input agreed-upon pricing into the Lab Management Software and ensure all invoices align with these prices. Regularly monitor and resolve billing discrepancies between the software and QuickBooks.
• Invoice Generation: Issue accurate and timely monthly invoices for postpaid clients. Ensure consistent billing and prevent overbilling issues.
• Reconciliation & Reporting: Reconcile accounts receivable balances and follow up with clients on overdue payments. Provide regular aging reports and financial summaries to the finance team.
• Debt Recovery: Establish and maintain a structured approach to debt recovery, including regular follow-ups, clear documentation of outstanding balances, and timely escalation when necessary.
• Withholding Tax (WHT): Identify WHT deductions and ensure they are accurately accounted for and reconciled in the accounts.
• Client Communication: Develop and maintain a dedicated communication channel for confirming payments, addressing disputes, and resolving billing issues.
• Relationship Management: Build and maintain strong client relationships through transparent, reliable service delivery. Work to prevent disputes and ensure client satisfaction.
• Process Improvement: Collaborate with internal teams to optimize processes, particularly around sample collection and invoicing, to reduce delays and improve payment cycles.

Qualifications and Experience:

• Must possess a first degree or its equivalent in Accounting or Finance.
• A master’s degree in accounting, Business Admin, or Finance with a professional certification of ICAN or ACCA will be added advantage.
• Must possess a minimum of 4-5 years post-NYSC working experience with at least three (3) years of experience in a private medical laboratory.
• Knowledge in medical laboratory billing & invoicing systems, commercial negotiations, financial management, internal controls/systems development, accounting, auditing, and reporting.
• Ability to solve problems, exercising good judgment will be an asset.
• Must be of good character with proven impeccable integrity.