Accounts and Administrative Assistant at Jocaro Nigeria Limited

Location: Port Harcourt, Rivers

Reporting To: Executive Administrator, Management Accountant

Key Performance Expectations
Financial:

• Achieve Sales of N12M in a year.

Resources:

• Receives and sends correspondences for and on behalf of the company
• Ensure that the company policies are implemented
• Implement trusted services providers schemes targeted at cost reduction and value optimization for specific cost heads such as stationary, communications, vehicle maintenance, PR, logistics and travel, fuels, telephone etc.
• Acts as branch logistics office.

Offering Customer Services / Public Relations Officer:

• Coordinating staff activities
• Receives and disburses funds
• Deposit Cheque/Cash and withdraw from banks where and when necessary
• Prepares invoices and payment follow up
• Inventory management
• Impress accounts management
• Ensure that the work environment is clean
• Coordinate the use and maintenance of office equipment, supplies and consumables
• Authorizing materials for services in absence of branch head
• Ensure optimum functioning of the branch
• Raise of quotation, invoice, request for payment, expense report etc
• Issuing out stock in absence of stock keeper
• Recording and updating stock card in absence of storekeeper
• Daily recording of workshop report for every month
• Updating and recording of stock materials in the system
• File Management
• Arranging for meetings
• Liaise with the branch head to ensure smooth running of the branch.
• Attend to Government Officials matters.
• Attend to vendor suppliers / contractors.
• Prepare and submit the Monthly report.
• Download and submit monthly Staff Attendance to Head Office.
• Process and obtain renewal of all Vehicle License documents.
• Prepare and submit Monthly Report to Head Office.
• Prepare and submit monthly invoice for all job completed in branches to Access Bank, Head Office, Lagos.
• Make calls to clients for follow up debts and other matters if the needs arise.
• Handle tax matters that needs to be attended to
• Pay staff Payee and other tax levies into the bank.
• Prepare Petty cash / bank payment vouchers.
• Records the job completed of all the clients into register book for record purposes when necessary.

Education Requirement & Core Competence

• Diploma in any field. B.Sc is an added advantage
• HR certification and/or an MBA will be an advantage.
• Strong IT (MS-Office-PowerPoint, Excel, Word) skills required preferably with certification.
• Sales promotion skills.

Work Experience:

• Minimum of 3 years direct hands on experience as an office administrator in a mid-sized office with branches.

Soft Skills & Personality Traits:

• Strong communicator (written and oral) with excellent interpersonal skills
• Capacity for innovation and problem solving.
• Capacity for knowledge transfer and developing subordinates
• Self-driven
• Articulate and resource efficient operator
• Strong work ethic
• Positive attitude
• Time efficient
• Acting as a team player
• Self-confidence
• Ability to accept and learn from criticism
• Capacity to build trust among staff.

Required Business Track Record:

• Similar responsibility in a mid-sized company.