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  • Posted: Jan 17, 2022
    Deadline: Feb 2, 2022
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  • Jocaro Nigeria Limited is an engineering company offering electro - mechanical products installation, maintenance and services
    Read more about this company

     

    Accounts and Administrative Assistant

    Location: Port Harcourt, Rivers

    Reporting To: Executive Administrator, Management Accountant

    Key Performance Expectations
    Financial:

    • Achieve Sales of N12M in a year.

    Resources:

    • Receives and sends correspondences for and on behalf of the company
    • Ensure that the company policies are implemented
    • Implement trusted services providers schemes targeted at cost reduction and value optimization for specific cost heads such as stationary, communications, vehicle maintenance, PR, logistics and travel, fuels, telephone etc.
    • Acts as branch logistics office.

    Offering Customer Services / Public Relations Officer:

    • Coordinating staff activities
    • Receives and disburses funds
    • Deposit Cheque/Cash and withdraw from banks where and when necessary
    • Prepares invoices and payment follow up
    • Inventory management
    • Impress accounts management
    • Ensure that the work environment is clean
    • Coordinate the use and maintenance of office equipment, supplies and consumables
    • Authorizing materials for services in absence of branch head
    • Ensure optimum functioning of the branch
    • Raise of quotation, invoice, request for payment, expense report etc
    • Issuing out stock in absence of stock keeper
    • Recording and updating stock card in absence of storekeeper
    • Daily recording of workshop report for every month
    • Updating and recording of stock materials in the system
    • File Management
    • Arranging for meetings
    • Liaise with the branch head to ensure smooth running of the branch.
    • Attend to Government Officials matters.
    • Attend to vendor suppliers / contractors.
    • Prepare and submit the Monthly report.
    • Download and submit monthly Staff Attendance to Head Office.
    • Process and obtain renewal of all Vehicle License documents.
    • Prepare and submit Monthly Report to Head Office.
    • Prepare and submit monthly invoice for all job completed in branches to Access Bank, Head Office, Lagos.
    • Make calls to clients for follow up debts and other matters if the needs arise.
    • Handle tax matters that needs to be attended to
    • Pay staff Payee and other tax levies into the bank.
    • Prepare Petty cash / bank payment vouchers.
    • Records the job completed of all the clients into register book for record purposes when necessary.

    Education Requirement & Core Competence

    • Diploma in any field. B.Sc is an added advantage
    • HR certification and/or an MBA will be an advantage.
    • Strong IT (MS-Office-PowerPoint, Excel, Word) skills required preferably with certification.
    • Sales promotion skills.

    Work Experience:

    • Minimum of 3 years direct hands on experience as an office administrator in a mid-sized office with branches.

    Soft Skills & Personality Traits:

    • Strong communicator (written and oral) with excellent interpersonal skills
    • Capacity for innovation and problem solving.
    • Capacity for knowledge transfer and developing subordinates
    • Self-driven
    • Articulate and resource efficient operator
    • Strong work ethic
    • Positive attitude
    • Time efficient
    • Acting as a team player
    • Self-confidence
    • Ability to accept and learn from criticism
    • Capacity to build trust among staff.

    Required Business Track Record:

    • Similar responsibility in a mid-sized company.

    Method of Application

    Interested and qualified candidates should send their CV to: info@jocaro.com using the Job Title as the subject of the email.

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