Account Officer at Blue Advisory

Job Description/Responsibilities

• Capture accurate data for proper financial records with valid and verifiable supporting documents on the ERP (Sage Evolution).
• Responsible for financial data integration between the EMR and ERP on a daily and weekly basis.
• Maintain the store, which includes but is not limited to, stocking operational consumables and supplies, inventory control and records, purchasing, and related duties as required.
• Record invoices, and payments, and track expenses for the organisation.
• Handles end-to-end receivables management processes and provides weekly and monthly age analysis reports.
• Review bills and claims for accurate information.
• Plan and execute tasks that include receiving, inspecting, returning, unloading, shelving and arranging items purchased, and checking for disposal of expired goods.
• Document bills-cover-letter, repackaging bills, and filing of supporting documents.
• Distribute bills and medical reports to corporate clients.
• Ensure bills delivered are acknowledged by the client recipient and pick up cheques for earlier bills, where applicable.
• Deposit cheques into the appropriate bank accounts.
• Keep records of items purchased for inventory control, ensure proper stock levels, and log the information on the reporting software (INSTA).
• Administer and process all petty cash transactions following the clinic’s policies and procedures.
• Report a summary of operational accounts expenditures before reimbursement is made.
• Maintain the petty cash float and prepare reimbursement claims as required.
• Deposit all cheques and cash collected from external/internal clients and prepare vouchers related to various revenues and expenses.
• Receive memos/invoices from the administration department and initiate fund disbursement to the administrative officer or the appropriate channel for execution.
• Read, interpret, and carry out written and oral instructions.
• Prepare and maintain routine records, such as those for estimating department needs and determining the quality and quantity of materials received in relation to prescribed specifications.
• Process remittance of withholding taxes, pensions, and VAT returns to relevant tax authorities and entities like FIRS, LIRS, PFAs, e.t.c.

Job Requirements

• Minimum of 3+ years in an administrative role within any organisation.
• Minimum of 1+ years’ experience in a clinical organisation.
• Proficiency with computers, and aptitude to learn new software and systems
• Ability to  identify and fix basic functional issues.
• Has good knowledge of the latest and best external services used in thriving medical facilities.
• Able to effectively and efficiently analyse data.