Admin/ HR Officer at Max Migold Ltd

Department: Administration/Human Resource
Reports to: CEO/ Operation Manager

Role Summary

• A facility Management Advisory and Consultancy firm is presently recruiting to fill the role of an Admin/ HR Officer, the ideal candidate would serve as support to all other departments, administrative follow-up, HR activities, monthly payroll processing, ensure that the daily operational functions of the office go smoothly and efficiently.

Responsibilities

• Be responsible for incoming and outgoing telephone calls and emails of all official emails
• Handle office expenses and petty cash under the approval of the director or finance manager
• Would work closing with the training centre representative to ensure training schedule, materials and candidates are all carried out as planned.
• Marketing and sales of Organisations services.
• Manage office equipment and infrastructure to ensure a well-running office
• Responsible for the overall running of the reception operation
• Monitor and record employee time sheets and leave requests
• Support for procedures or papers relating to personnel or staffing issues
• Make logistic arrangement including vehicle arrangement for project staffs, visitors, consultants, and interns
• Support HR activities in the team: contract, recruitment, employee relation
• Conduct procurement of stationery for staff, cleaning materials, all Office consumables and the preparations of office budget.
• Assist the progress of job planning and performance management
• Prepare correspondence, memos, reports, presentations, and emails to all related offices or agencies in relation to the office operations.
• Carry out other duties such as take minutes of office meetings e.t.c
• Update the filling system and manage the official documents for both hard and electronic copies including the office library.

Requirements/Qualifications

• Educational Qualification Required: University degree or its equivalent in Business Administration and Human Resource Management.
• MBA would be an advantage.

Other Professional Qualifications:

• Institute of Chartered Accountants of Nigeria (ICAN)
• Chartered Institute of Personnel Management (CIPM)

Experience:

• Minimum of three (3) years relevant experience as an Admin Officer with at least one (1) year as a HR / Accounting Officer

Required Skills and Competencies:

• Skillful in interpersonal, time management, communication, and problem-solving skills
• Very Strong sales and accounting skills.
• Very good computer skills - MS office programs
• Team player
• Able to work under pressure and deadline.
• Demonstrate deep knowledge of operational management within the daily running of an organisation.
• Ability to multitask, prioritize and manage efficiently.
• Flexible and able to cope with stressful situations
• Excellent verbal and written communication skills.
• Detail with strong organizational skills and the ability to plan and prioritize work schedules according to deadlines.

Working Condition:

• Working Condition includes foot movements while on official assignment and in sitting in front of a computer.