Director of Finance and Administration at PACT

Department Name: Program Delivery

Department Overview

• Pact seeks a Director of Finance and Administration for the proposed USAID-funded five-year Orphans and vulnerable children Social Service Activity of Nigeria to improve the welfare and protection of children affected by HIV/AIDS by building the capacity of households to provide for children under their care and strengthening social services systems and structures at the county and community levels to improve care and support of OVC.
• This position is contingent on award.
  

Position Purpose

• Reporting to the COP, the Finance and Operations Director is responsible for all financial and administration matters within the project, including managing financial systems, generating financial reports, tracking expenses, administering sub-awards, managing finance and operational issues and staff at headquarters and supporting staff in district offices.

Key Responsibilities
General Financial Management:

• Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks.
• Supervise the finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions – ensuring adequacy of supporting documents and appropriate cost accounting allocations.
• Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements.
• Provide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations.
• Review monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance department.

Sub-award Management:

• In collaboration with the Agreements Management Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing using the Pact worldwide standards for the conditions and constraints of the specific country.
• Oversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local and international NGO's.
• Supervise regular site visits by finance staff to conduct site visits to audit partner transactions matching expenditures to adequate supporting documentation.
• Support financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out procedures.
• Equip staff to provide technical assistance to local NGO's in the area of financial management and sub contract compliance.
• Coordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partners.

Budgeting and Financial Planning:

• Oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs. Track expenditures and provide justification for allocations and reclassifications, when required.
• Approve journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentation
• Assist in development and tracking of budgets for field programs.

Basic Requirements:

• Must have a Masters of Finance and a CPA or relevant accounting degree from a recognized University or equivalent.
• Ten years of progressively responsible experience in accounting, auditing or financial management or equivalent;

Leadership:

• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations
• Deep understanding of Pact’s strategy and how efforts contribute to the greater good
• Consistently works within  internal process and procedures
• Strong interpersonal and team building skills
• Proactive engagement in corporate initiatives.

Project Management:

• Strong  planning and time management skills
• Excellent written and oral communication skills, including the ability to effectively present complex ideas to diverse audiences
• Ability to problem-solve difficult issues
• Ability to multitask with ease, adapting to frequently changing priorities
• Strong negotiating and conflict resolution skills
• Proficiency in developing and managing a budget.

Technical Skills:

• Strong experience in Child Protection, Health/HIV, OVCs,  and/or Youth
• Strong knowledge and understanding of donor policies and regulations
• High competence using common desktop applications and internal systems

People Management:

• Demonstrated proficiency in supervising staff, including providing honest feedback
• Ability to mentor others.

Preferred Qualifications

• Ten years of experience with related programs or projects;
• Knowledge of applicable USAID/USG rules and regulations;
• Ability to set-up financial regulation systems with partner organizations to ensure efficient and accurate  disbursement of funds;
• Evidence of excellent interpersonal, management and team development experience;
• Excellent written and oral communication skills in English and at least one Nigerian language.