Administrator/Technical Assistant at House of Freedom (HOF)

Reporting Line: Resident Pastor, TUG

Core Working Relationships/Key Stakeholder: Resident Pastor, TUG, Parents & Teachers of TUG, Employees of TUG, TUG Vendors, Key employees of HOF

Responsibilities: 

• Proactively identifies TUG data needs and advises the TUG team on effective and efficient ways to capture such data.
• This is categorized under two (2) major headers: parent’s data and data of teenagers.
• Weekly analyses of TUG data, preparation and distribution of weekly summary action points to the TUG team based on inferences from the data.
• General TUG data administration and management (integrity and reliability) and leverages on relationship with other teams within HOF (junior church and double digits) for assurance of data completeness and accuracy.
• Prepares weekly and monthly financial reports, with input from the financial and management reporting team.
• Works with the TUG Pastor to prepare annual budget.
• Monthly tracking of budget implementation and reporting of latest estimates which will guide budget realignment/adjustment, where necessary.
• Manages TUG weekly requisition, payment, and expense retirement and procurement requests.
• Coordinates all activities leading to Sunday, midweek or special services.
• Supports the TUG Pastor to coordinate the monthly TUG teachers meeting.
• Prepares periodic reports for each stakeholder group in TUG. These include:
• Weekly activity report to TUG Parents
• Weekly summary report to teenagers
• Weekly summary report to HOF leader and parent’s board
• Monthly and summary report to TUG Parents, HOF leaders and Parent’s Board.
• Quarterly management report (including financials) to HOF leaders and Parent’s Board.
• Reports for periodic TUG PTA meetings.
• Monthly summary report to TUG teachers.
• Manages communication to all stakeholder groups (teenagers, parents, HOF leaders, other HOF team members and parent’s board members) using the various communication channels available.
• Manages TUG vendor interface and ensures that TUG receives value for money paid for these services
• Manages Service Level Agreement (SLA) with TUG vendors and ensures that competitive prices are gotten for required services.
• Serves as scribe to the TUG curriculum team.
• Identifies TUG teacher’s training needs and coordinates TUG teacher’s training sessions.
• Coordinates the TUG outreach ministry to secondary schools.
• End-to-end coordination of TUG special events.
• Works with the TUG age-group leaders to ensure top quartile delivery and implementation of tasks assigned by these leaders.
• Leads the follow-up drive with TUG teachers, TUG members in diaspora, absentee teenagers, etc.
• Works with the different ministry leaders to deliver their plans in line with the TUG vision.
• Manages TUG online/social media platforms.
• Manages TUG full-time personnel (the music team and any other full-time staff) and ensures top quartile delivery of required service.
• Shares weekly/monthly TPH/HOF program update with TUG team to aid planning
• Identifies key stakeholder personnel/departments in HOF and monthly updates organizational chart for these departments (name, phone number, email address, etc.) and shares with TUG Pastor.
• Manages TUG teacher’s database, monthly contribution and key celebrations and drives implementation of one family among TUG teachers.

Knowledge, Skills and Experience:

• Innovative, someone who thinks outside the box and see the bigger picture.
• Balance priorities and cope with a demanding workload, often against tight deadlines.
• You have a curious mind and love to analyse things with the aim of solving them.
• You communicate clearly, write well and speak eloquently.
• Excellent facilitation, coordination and interface management skills.
• Self-starter, high achievement drive, commitment to quality.
• Passion to continuously improve processes and ways of working.
• Excellent interpersonal relationship with customer focus.
• Good team working skills and personal flexibility.
• You are I.T Savvy, knowledgeable in the use of MS Office Suite.
• A minimum of Bachelor’s Degree or its equivalent in Computing, Statistics, Social Sciences, Engineering or related disciplines.
• At least two (2) years post-NYSC working knowledge and experience.