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  • Posted: Sep 25, 2017
    Deadline: Sep 30, 2017
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    Whispering Palms Resort Lagos over the years has grown to be one of the most sought after destinations for vacations, getaways and honeymoons. It is situated in an environment that provides a stunning ambience and surrounded by beautiful green scenery that enhances the aesthetic feel of the resort. It offers top class hospitality, spacious rooms with modern ...
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    Purchasing Officer

    Details:

    • To be fully conversant with current market prices of all items required by Whispering Palms.
    • To select suppliers with great care by researching their background, establishing their credentials and their standing in the industry regarding their ability to match price and maintain deliveries.
    • To visit supplier’s premises so that the quality of their products can be verified, also gaining visual proof of their operating standards.
    • To listen carefully to the sales person to glean as much information as possible, particularly with regard to new products.
    • To negotiate the terms of the agreement fairly, bearing in mind the price, quality and continuity of supply.
    • To negotiate realistic discounts in terms of the above agreements.
    • To maintain good interpersonal relations with suppliers, thus gaining the best possible service from them to the extent where they do a lot of the work for you.
    • To ensure that dealings are made with a senior person in the organisation, i.e. one who has the ability to make decisions.
    • To ensure that the correct numbers of suppliers are appointed, in that, though streamlined, sufficient options are open, whilst keeping the number of authorised items in check.
    • To ascertain the value of new products through quality testing and field trials.
    • To maintain up-to-date records of all suppliers, their products and price lists.
    • To keep an index of all supplies handled, with appropriate comments.
    • To continuously review commodities and suppliers to ensure that the best possible agreements are in operation.
    • To investigate supplier problems, take the appropriate action and follow up to ensure no similar problems are experienced.
    • To investigate and action account queries promptly, when these are the result of price variances.
    • A minimum of three independent genuine quotations must be obtained.
    • Establish contracts to ensure reduced pricing for all operating areas of the hotel.
    • Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
    • Ensures that all order receiving dates are updated by the buyers according to the suppliers promised delivery dates.
    • Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
    • Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
    • Ensure the efficient operation of the Purchasing Department in all aspects.
    • Research and identify new products and services for the hotel in market.
    • Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
    • Checks, explains if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
    • Approves all addition requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
    • Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
    • On a daily basis prepare list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
    • Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
    • Responsible for maintaining logical storeroom inventory levels operationally needed.
    • Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
    • Spot-checks entered system quotations, period validity, quotes locked by, etc.
    • Ensures that the suppliers follow the rules relating to hygiene of goods delivered.

    To review and update company buying policies and procedures.

    QUALIFICATION

    • HND/ OND/ Bachelor's Degree in Business (logistics, accounting, finance)
    • Strong analytical and negotiation skills.
    • Knowledge of municipal budgeting and accounting principles and practices and required maintenance of records and files.
    •  Knowledge of computerized purchasing and inventory systems.
    • At least three years’ experience in hotel/ hospitality industry

    Method of Application

    Applicants should send CVs by clicking the Apply Now Button using the job title as the subject of the mail

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