Programmes Administrator at Aspilos Charity & Development Foundation

Purpose

• The Programmes Administrator position provides supervisory and management guidance for all projects undertaken by Aspilos Foundation.
• The programme administrator manages staff of the organisation, facilitates resource mobilization, coordinates budget planning and expenditure as well as monitors and evaluates the success of projects.
• The position is also tasked with interacting with the officials of the government and policy influencing bodies, obtaining funds from donors, putting together a project team and managing strategic partnerships

Key Responsibilities

• Plan the delivery of different projects the organisation offers in accordance with its mission and the vision of the organisation.
• Develop funding proposals to ensure the sustained delivery and implementation of the mission offerings of the organisation.
• Develop new initiatives to support the strategic direction of the organisation.
• Develop a project evaluating framework to assess the projects at hand
• Collate and process scheduled reports for overall monitoring and evaluation of project deliverables
• Oversee the articulation, development and implementation of organization policy and strategy.
• Guide project planning and design ensuring that the activities comply with relevant legislation.
• Direct and maintain contact and liaison with partners and sector stakeholders
• Support the recruitment process for project staff and engage staff as required.
• Ensure that projects operate within the approved budget, monitor the cash flow and make reports to the Executive Director as needed
• Communicate with project funders as outlined in funding agreements.
• Ensure that all financial reports and accounting documentation are ready as at when due.
• Keep abreast of and document global best practices as well as lessons learned in order to make valued, relevant recommendations.
• The post holder may additionally be called upon to undertake any other duties and tasks appropriate to the role and level of the position.
• To assist the Executive Director and Heads of Programmes on other matters, including answering general correspondence and queries from project partners and the general public on a wide range of issues.

Person Specification

• Understand ethical behaviour and best business practices.
• Ability to manage a team and establish cooperative working relationships
• Possess strong time management and prioritization skills
• Possess good written and verbal communication skills
• Demonstrate ownership of and ability to communicate and represent the vision and mission offerings and interest of the organization at all times
• Possess problem-solving and decision-making skills
• Highly organized with attention to detail
• Skill in using personal computers and a variety of software applications
• Possess project management skills
• Be creative and innovative such as to improve operations of the organisation and create new opportunities.

Qualifications/Requirements

• Bachelor’s degree in Development Studies, Sociology, Public Administration, Psychology or other related fields. Additional certification in Project Management and Monitoring & Evaluation will be an advantage
• At least 1-2 years of progressive experience working in a multidisciplinary team.
• Knowledge of effective resource mobilisation skills
• Fluency in both written and spoken English language is required. Proficient understanding of Hausa language is an added advantage.
• Ability to travel to various Northern states.