Director Fiduciary & Financial Management, Inspection and Procurement Policy at African Development Bank - AfDB

Reference: ADB/17/063
Location: Côte d’Ivoire
Position N°: 50092376
Grade: EL5

The Complex

• The Senior Vice-Presidency is responsible for supporting the President in the day-to-day management of the Bank Group to achieve it strategic objective, and drive performance culture that will align all processes and systems to deliver high impact results.
• The Senior Vice-Presidency will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
• The Senior Vice-Presidency will lead senior management discussions, decisions-making process and the implementation of key Board and Management decisions.

The Hiring Department
The role of the Fiduciary, Procurement Policy and Inspection Department, is to custodian of the procurement (including procurement for private and public partnership) and Financial Management profession, and the following responsibilities:

• Developing and interpreting policy, strategy and related guidance notes and manuals;
• Preparing annual post review reports on the Bank’s Financial Management and procurement operations for the Board;
• Developing training strategy for internal and external clients;
• And dialoguing with external and global partners with a view to building partnerships and fostering harmonization;
• Providing the secretariat for the Procurement Review Committee ; and
• Inspecting and reporting on the performance of procurement and Financial Management activities undertaken by the regions.

The Position

• Director Fiduciary & Financial Management, Inspection And Procurement Policy is responsible for developing and interpreting policy and strategy relating to Project Procurement, Project Financial Management and Inspection;
• Designing guidance notes and manuals to assist staff implement policies and strategies as above; formulating safeguards and ensuring their execution by the Regions;
• Inspecting and reporting on the performance (Financial Management and Procurement) of the Regions.

Duties and Responsibilities
Under the supervision and guidance of the Senior Vice-President, the Director will:
1.) Strategy:

• Spearhead the development and review of Bank fiduciary policies, strategies and related programs;
• Provide technical leadership to the procurement and financial management function through development of adequate networks;
• Developing FM and Procurement training strategy for internal and external clients;

2.) Technical Oversight on the Department Activities:

• Liaise with the regions to ensure that the fiduciary and development mandate of the Bank is consistently applied;
• Support the Transformation Management Team and the Delivery Accountability and Process Efficiency Committee for process improvements;
• Reviewing unresolved procurement complaints from bidders and contractors for final Bank decision and servings as the Secretariat for the Procurement Review Committee;
• Provide technical guidance to senior management on issues relating to Procurement, Financial Management, Inspection and institutional recruitment of consultants;
• Develop the Inspection function- to ensure physical verification of assets in projects financed by the Bank;
• Reviewing Financial Management and procurement performance reports from the Regions, and preparing Annual Review Reports on the application of Bank’s Financial Management and procurement policies in Bank Funded Operations;
• Support the Senior Vice-President in Board and Board Committee meetings as needed;
• Support the Purchasing Committee as a technical member;

3.) People Management:

• Ensure the department has the appropriate skills-mix at any time for effective delivery of the objectives defined in the work program.
• Review and validate the staffing needs, and build with the Human Resources department the required recruitment plans.
• Assess work performance, appraise staff potential and determine training needs.
• Put in place, with the assistance of the Human Resources department, talent management mechanisms, to build a talent pool for the department for business continuity.
• Organize effective delegation of responsibilities by empowering staff at all levels.

4.) Relations with Stakeholders:

• Conducting dialog with external and global partners and participation in inter-institutional meetings (harmonization, etc.);
• Building and participating global partnerships with institutions like Public Expenditure and Financial Accountability Secretariat, OECD-Development Assistant Committee (for Methodology for Assessing Procurement Systems), International Federation Accountants, academic institutions, etc.
• Performs other duties assigned by the Senior Vice President

Selection Criteria
Including Desirable Skills, Knowledge and Experience:

• Hold at least a Master's Degree or its equivalent in Business Administration, Engineering, Management, Finance, Economics or other relevant fields
• Have a minimum of ten (10) years of relevant and progressive professional experience in country operational situations relevant to Bank fiduciary work, of which at least 5 years must be in managerial role
• Well established and recognized track record in complex procurement and FM issues in particular infrastructure
• Good understanding of the African Development Bank's strategic directions and policies
• Capacity to work across departments and institutional boundaries to coordinate a bank-wide process on results and to ensure timely production of results
• Good command of budgetary and operational management matters
• Aptitude to diagnose and resolve multiple, concurrent problems; a conceptual and strategic analytical capacity to understand the competing requirements
• Proven ability to assimilate information gathered through research and consultations, to apply that information in creative and cross-cutting ways, and to synthetize appropriate strategies and responses
• High-level skills in communication and negotiation as well as ability to build partnerships with a broad range of clients and deliver results that meet the needs and long-term interests of clients within and outside the department
• Strong strategic influencing skills and demonstrated ability to present and win support for ideas
• Ability to develop a successful leadership style to establish and achieve exceptional organization performance
• Ability to communicate effectively, both orally and in writing, in French or English, with a good working knowledge of the other language.
• Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint).