Head of Mission (HoM) Assistant at Solidarites International

List of main tasks:
Security

• In charge of  communications with field bases regarding security issues
• Establish and maintain informal relations and a network of contacts permitting the collection of information, and the monitoring and analysis of the political, security and geo-political contexts in the countries and areas of intervention;
• Support the HoM in Managing security crisis according to contingency plans
• Attend Security meetings and report them to HoM
• Conduct security assessment of Solidarités International premises, working areas and new areas;
• Implement protection and  proposes security rules for Solidarités international offices, houses, stocks, vehicles and staffs according the needs and assessed risks;
•  Updates security pack including: security plan (mission and base), evacuation plan, risk analyses and security phases documents;
• Enforces and has the security measures applied by all staffs;
• Participates in the security and contextual briefing of new arrivals at the missions;
• Promotes Solidarités International charter Ethical code
• Facilitate the proper circulation of security information on the mission
• Update on a regular basis the constant companion documen
• Write the indent report document when necessar
• Write Security Internal Security Follow-up

Representation

• Under delegation of the HoM, represents Solidarités International during humanitarian and security coordination meetings
• Ensure that Solidarités International’s message is conveyed during meetings in accordance with its mandate and programs
• Regularly visit Solidarités International’s intervention sites

Humanitarian monitoring

• Communicate between the local and/or international NGOs in accordance with the partitioning of contacts decided with the HoM
• Under delegation of the HoM, attend meetings under his/her direct responsibility
• Participate in the drafting of Solidarités International’s intervention strategy in the zone
• Supports the HoM in monitoring the humanitarian 

Coordination

• Draft minutes for the HoM  for each meeting he/she attends
• Draft the weekly situation report for the context/security section and communicates it to the HoM
• Draft the minutes for base meetings
• Present the security context at the beginning of all weekly base meetings

ORG CHART POSITION  (reporting and functional relationships)
Line manager:   Head of Mission
Line report(s) on base:
Functional manager:  Head of Mission

Functional report(s):
Profile required :
MA in Humanitarian Project Management and/or Political Science
Expertise on humanitarian access management
Languages: English, Haussa, Kanuri desirable
IT skills: Good knowledge of Office software : Excel, Word, Outlook
Professional experience: 4 years of experience in similar position (NGO/Private or Public sector)

• Representation, communication and interpersonal skills
• Anticipation, decision taking and initiative capacities
• Great work capacity and stress management
• Capacity to work in complex and volatile environments