Program Associate at The Center for International Private Enterprise (CIPE)

Key Responsibilities:

Program Coordination Support

• Provide day-to-day administrative and programmatic support to the Program Officers leading the EDR, EO, and AEF portfolios.
• Assist in transitioning multiple fragmented trackers into a single, consolidated operational dashboard for the region.
• Track program deliverables, timelines and action items, ensuring timely follow-through on internal and external commitments.
• Coordinate with CIPE headquarters teams, including Communications, Grants, and Finance, to ensure smooth implementation of programs

Event and Stakeholder Coordination

• Assist in organizing workshops, roundtables, and virtual training sessions (such as HPDE digital skills trainings and Ethics 1st compliance practicums), including venue coordination, participant outreach, and run-of-show support.
• Serve as a point of coordination for local partners and stakeholders, maintaining updated, comprehensive databases of CIPE Africa Hub contacts, consultants, and regional partners.
• Coordinate regular staff meetings, including facilitating discussions, drafting agendas, taking detailed meeting notes, and tracking action items for staff

Documentation and Reporting

• Maintain organized programmatic, financial, and contractual files.
• Assist in drafting, formatting, and reviewing periodic reports, concept notes, weekly updates, and post-award compliance files.
• Support data collection and documentation practices to ensure activities map correctly to CIPE’s strategic indicators.
• Ensure compliance with CIPE and donor documentation requirements

Financial and Administrative Coordination

• Track payment requests, expense documentation, and basic budget tracking in coordination with Finance.
• Maintain procurement and vendor records, and support the reconciliation of activity expenditures.
• Monitor contractors’ and consultants’ performance to ensure quality control in full

Qualifications:

• Bachelor’s degree in Business, Economics, Political Science, Public Policy, International Relations or related field
• 1-3 years of professional experience in an administrative, program support or coordination role.
• Professional proficiency in written and spoken English.
• High attention to detail and accuracy, with strong organizational and time management skills.
• Strong interpersonal and communication skills.
• Ability to manage multiple tasks with limited supervision.
• Proficiency in Microsoft Office including Word, Excel and Outlook.
• Demonstrated reliability, professionalism, and commitment to integrity and respect.
• Ability to work in a diverse, collaborative team environment across time zones.