Volunteer Project and Program Manager at Hope Spring Community Humanitarian Initiative

Key Responsibilities

Project & Programme Planning

• Develop comprehensive project and programme plans, including objectives, timelines, budgets, resource requirements, and risk assessments.
• Define project scope, deliverables, and success criteria in collaboration with stakeholders.
• Create detailed work breakdown structures and implementation schedules.

Implementation & Coordination

• Oversee the day-to-day execution of projects and Programmes.
• Coordinate cross-functional teams, partners, and external stakeholders to ensure smooth delivery.
• Manage resources effectively, including personnel, materials, and budgets.
• Identify and resolve issues or bottlenecks promptly to keep initiatives on track.

Monitoring, Evaluation & Reporting

• Establish and implement monitoring and evaluation (M&E) frameworks to track progress and measure impact.
• Collect, analyze, and interpret data to assess performance against targets.
• Prepare regular progress reports, status updates, and final evaluations for management and stakeholders.
• Document lessons learned and recommend improvements for future initiatives.

Stakeholder Management

• Build and maintain strong relationships with internal teams, partners, clients, donors, or community stakeholders.
• Facilitate meetings, workshops, and consultations as required.
• Communicate project updates, risks, and outcomes clearly and professionally.

Financial & Administrative Oversight

• Monitor project budgets and ensure expenditure remains within approved limits.
• Support procurement processes and ensure compliance with organizational policies.
• Maintain accurate project documentation and records.

Team Leadership & Capacity Building

• Lead, mentor, and support project team members and volunteers.
• Assign tasks, set performance expectations, and provide constructive feedback.
• Promote collaboration, accountability, and continuous improvement within the team.

Required Qualifications & Experience

• Bachelor’s degree in Project Management, Business Administration, Development Studies, or a related field. 
• Minimum of 3–5 years of proven experience in project and programme management.
• Demonstrated ability to manage multiple projects simultaneously from initiation to closure.
• Strong planning, organizational, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Proficiency in project management tools and Microsoft Office Suite (especially Excel, Word, and PowerPoint).
• Ability to work independently as well as collaboratively in a team environment.
• High level of integrity, attention to detail, and results orientation.