Personal Assistant to the Managing Director at Ayoola Foods Limited

Summary

• The candidate will often act as the MD's first point of contact with people from both inside and outside the organization.

Responsibilities

• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often handling correspondence on behalf of MD;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring MD is well-prepared for meetings;
• Liaising with clients, suppliers and other staff;
• Deputizing for MD, making decisions and delegating work to others in his absence;
• Devising and maintaining office systems, including data management, filing, etc.;
• Arranging travel and accommodation and, occasionally, travelling with MD if necessary;
• In addition to supporting MD, you will also have other responsibilities.
• Finding out important events and functions MD should be aware of

Job Qualification & Experience

• A good university degree in English, Mass Communication, Management or any related discipline
• Minimum of 3 (three) years cognate experience as a PA in a reputable company
• Excellent oral and written communication skills
• Proficiency in the use of Microsoft Office packages
• Highly discreet and tactful
• Must be proactive and able to apply initiative
• Excellent organizational skills
• Professional telephone manners
• Bright, confident and approachable personality
• Ability to work with little or no supervision
• Ability to work well under pressure