Office Manager at Human Capacity Development Consultants (HCDC)

Job Description

• Using a range of office software, including email, spreadsheets and databases;
• Manage filing systems;
• Develop and implement new administrative systems, such as record management;
• Record office expenditure and manage the budget
• Organize the office layout and maintaining supplies of stationery and equipment;
• Maintain the condition of the office and arranging for necessary repairs;
• Participate in the recruitment of new staff, sometimes including training and induction;
• Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
• Delegate work to departmental staff and manage their workload and output;
• Promote staff development and training;
• Implement and promoting equality and diversity policy;
• Write reports for senior management and deliver presentations;
• Review and update health and safety policies and ensure they are observed;
• Arranging regular testing for electrical equipment and safety devices;
• Oversee and review logistics activities ( car maintenance etc)
• Monitor and process bills, purchases and expenses including ordering of all necessary supplies and equipment
• Maintain all service and billing logs, and billing related binders for review by appropriate staff and governing agencies
• Process and maintain all staff files
• Creating and managing departmental Standard Operations Procedures
• Assisting with HR duties
• Managing office equipment and supplies

Technical:

• Administration
• People Managing
• Outsourcing Management
• Report Writing
• Negotiation skills
• Analytical Skills
• Organizational Skills
• Project management
• MS Office suite – Strong working knowledge of Microsoft Word and Excel.

Functional:

• Must be organized and work well in a team environment.
• Strong problem-solving, organizational, and planning skills are required • Excellent written and oral communication skills
• Excellent written and verbal communication skills;
• Excellent negotiation skills;
• Ability to effectively multi-task.

Behavioural:

• Customer Orientation
• Dealing with Stress
• Goal Orientation
• Quality Orientation
• Adaptability