Finance & Administration Assistants at Search For Common Ground’s International

Summary of Position

The Finance and Admin Assistant will ensure financial and administrative management in SFCG’s Maiduguri office. S/he will report to the Admin/Finance Manager in Jos. 

Responsibilities

The Finance and Admin Assistant’s duties will include but not be limited to:

• Maintain accurate and up-to-date  records of grant disbursements;
• Prepare timely financial reports for donors and project management;
• Assist the Finance and Administration Manager in maintaining systems to manage sub-grants and other financial relationships with partners according to donor and SFCG policies;
• Accurately and promptly process all accounting transactions, including payroll and operating expenses, procurement, travel, consultant payments, vendor payments, charge backs and other operational expenses;
• Review general ledger accounts regularly to ensure accurate postings;
• Advise the finance unit on  the status of Grants payables;
• Maintain consistency in the application of accounting rules and procedures, including safeguarding of cash and checks;
• Provide technical assistance to the finance staff of partners (as needed) on keeping books of accounts and ensuring the efficient utilization of project funds through  SFCG’s internal control system;
•    Assist with financial tasks such as ensuring proper documentation of vouchers and receipts, financial reporting, proper coding of expense, distribution payment, tracking petty cash distribution, and bank deposits; and
• Prepare and participate in internal and external audits, as required.

 As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Minimum Qualifications

The Position Holder will possess:

• A Bachelor’s Degree in finance or accounting;
• A minimum of three (3) years’ experience as an accountant;
• Knowledge of Nigerian laws on labour, procurement, and severance issues;
• Knowledge of US government donor rules and regulations would be a bonus;
• Computer literacy and word-processing skills essential, including proficiency in Microsoft Office applications such as Excel and other accounting software;
• Fluency in written and spoken English;
• Excellent communication and interpersonal skills;
• The ability to prioritize a complex workload, handling multiple tasks and competing demands;
• A commitment to the aims and values of SFCG; and the ability to identify and solve problems on an immediate basis