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  • Posted: Apr 23, 2015
    Deadline: May 7, 2015
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    Gate & Shield Global Concept Limited is a company incorporated in Nigeria with vast experience in the area of automation, surveillance and physical /electronic access control. We specialize in designs and installation of convenience and security solutions to world-class standards. We are passionate professionals that strive to produce solutions to meet a...
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    Billing/Executive Secretary

    Role Summary:

    Experience Required: At least 6months
    Educational Qualification: ND, HND, BSc secretarial studies, Accounting, Mass Communication or related fields.

    The Ideal candidate will receive customers and visitors as well as sell products to walk-in clients. You will handle the cash register, use POS machine for transactions, prepare invoices, and give product information.
    You are also expected to double as a secretary the Managing Director. You will plan the MD’s artinery prepare letters and quotations for transactions.

     Main Activities:

    1.  Receive, direct and relay telephone messages and e-mail messages
    2.  Maintain an up-to-date database of all G&S customers and Clients
    3. Direct every G&S visitor to the appropriate staff member
    4. Open and date stamp all general correspondence
    5. Assist in the planning and preparation of meetings, conferences and strategy sessions.
    6.  Issue invoices to customers and process credit memos.
    7. Update the customer master file with contact information
    8. Track exceptions between the shipping log and invoice register
    9. Submit invoices by electronic data interchange
    10. Make preparations for staff weekly meetings
    11.  Maintain an adequate inventory of office supplies.
    12. Respond to public inquiries
    13. Provide word-processing and secretarial support
    14. Take minutes in all general meetings
    15. Supervise the Office Assistant and ensure the tidiness of the G&S premises at all times.

    REQUIRED KNOWLEDGE:
    The ideal candidate is expected to demonstrate proficient knowledge in the following areas:

    •  Exceptional Computer Skills (All Microsoft Office Applications)
    •  Office administration
    •  An understanding of Accounting ïƒ¼ï€ 
    •  An understanding of Customer relations
    •  Billing and record keeping.

    Method of Application

    These vacancies will be filled based on merit. All resume must be saved with candidates full names and sent in PDF format, stating clearly desired position as subject to recruitment@gateandshield.com on or before Thursday, 7th May 2015. Kindly note that only resumes in this format will be considered. Interviews will commence once this job is published and only suitable candidates will be contacted.


     Also note that all previous employment history will be verified before employment

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