Billing/Executive Secretary at Gate & Shield Global Concept Limited

Role Summary:

Experience Required: At least 6months
Educational Qualification: ND, HND, BSc secretarial studies, Accounting, Mass Communication or related fields.

The Ideal candidate will receive customers and visitors as well as sell products to walk-in clients. You will handle the cash register, use POS machine for transactions, prepare invoices, and give product information.
You are also expected to double as a secretary the Managing Director. You will plan the MD’s artinery prepare letters and quotations for transactions.

 Main Activities:

1.  Receive, direct and relay telephone messages and e-mail messages
2.  Maintain an up-to-date database of all G&S customers and Clients
3. Direct every G&S visitor to the appropriate staff member
4. Open and date stamp all general correspondence
5. Assist in the planning and preparation of meetings, conferences and strategy sessions.
6.  Issue invoices to customers and process credit memos.
7. Update the customer master file with contact information
8. Track exceptions between the shipping log and invoice register
9. Submit invoices by electronic data interchange
10. Make preparations for staff weekly meetings
11.  Maintain an adequate inventory of office supplies.
12. Respond to public inquiries
13. Provide word-processing and secretarial support
14. Take minutes in all general meetings
15. Supervise the Office Assistant and ensure the tidiness of the G&S premises at all times.

REQUIRED KNOWLEDGE:
The ideal candidate is expected to demonstrate proficient knowledge in the following areas:

•  Exceptional Computer Skills (All Microsoft Office Applications)
•  Office administration
•  An understanding of Accounting ïƒ¼ï€ 
•  An understanding of Customer relations
•  Billing and record keeping.