Senior Event Planning Consultant at RTI International

Senior Event Planning Consultant
The role will coordinate closely with the E-WASH internal event committee. The role will oversee all aspects of event planning and execution, agenda development, content and collateral production, and other responsibilities to ensure a successful event.

The Assignment

• Develop the event workplan and agenda under the supervision of RTI Event Lead
•  Development of Event workplan in week 1
• Develop and refine agenda, including a detailed run-of-show, in coordination with E-WASH RTI Event Lead, COP, and E-WASH Event committee.
• Coordinate with E-WASH Event committee and staff to prepare documentation and scene setters for participants and ensure they are developed and distributed as directed by the RTI event lead.
• Prepare the committee’s identified speakers for the event by answering any logistical questions they may have unrelated to travel.

Invitation / registration / promotion

• Develop and execute a comprehensive plan for exhibits and exhibitor area at Event.
• Identify exhibition area within the venue.
• Plan layout and logistics.
• Work with E-WASH event committee to agree on booth concepts, criteria for each state, size and space.
• Work with E-WASH State Advocacy and Strategic Communications Specialist (ACBSs) and the EWASH event committee to develop and finalize all State level material, collateral and exhibits for each booth.
• Work with the E-WASH Communications Manager to ensure that all USAID-branded materials are approved by USAID.
• Collaborate with the event coordinator to make sure all booths meet criteria and form agreed to.
• Work with E-WASH Staff and ACBSs to ensure that all booths are set up appropriately 24hours before the event.

Event management

Responsible for managing day-of activities and ensuring adherence to run-of-show.
In collaboration with the Event Planner and Logistics Consultant, plan all day-of logistics including:

• Room set-up
• AV
• VIP, participant, and attendee check-in and event experience.
• Lead and manage media outreach activities to ensure strong media presence at the event.
• Track all ongoing activities and report back to EWASH RTI Event Lead and COP on progress
• Supervise the Event Planner and Logistics Consultant and ensure they carry out their responsibilities.

Objectives of the Assignment
A successful event.

Qualifications
5 years-experience in managing large events and communications activities on behalf of a trade association, think tank, PR
agency, corporate communications office, or nonprofit organization preferred.
USAID experience will be a plus.

Skills and Abilities:

• Extremely strong organizational and prioritization skill with strong ability to adaptively manage to objectives, resolve
• issues and escalate as necessary.
• Strategic thinker with proven ability to link event objectives to specific prioritized workplan
• Exceptional interpersonal skills, including the ability to work collaboratively and establish strong working relationships
• with key colleagues
• Self-starter, able to think creatively and work independently;
• Ability to thrive in a fast-paced work environment and carry out multiple activities and projects with competing deadlines;
• Excellent oral and written English language communication skills;
• Willingness to travel domestically in Nigeria if necessary.

Remuneration
We offer a highly competitive remuneration.

Location
Abuja

LOE
30 days

Duration
6 weeks