Personal Assistant to the CEO at Banksome Group of Companies

Job Descriptions
Administrative Duties; Such as:

• Compose correspondence, maintain calendars, schedule meetings, prepare expense reports and coordinate travel arrangements as directed by the chairman
• Co-ordinate and make all necessary arrangements (visa/passport requirements) for Chairman’s travel, and accompany the boss if it is required and arrange local transportation when needed and accommodation.
• Understand firm’s business and be able to assist Chairman’s visitors to the extent possible and to ensure arrangements for official functions and public relations activities are fully coordinated.
• To carry out research for specific projects and presenting findings.
• Maintain daily follow-up and reminder files
• Screen emails and phone calls and prepare correspondence
• Plan and coordinate  meetings, events, and communications
• Manage anniversary and birthday events on behalf of the chairman
• Assist the chairman with various social media outreach on behalf of the company
• Oversee office supply and kitchen inventory ordering
• Work with and maintain confidential and sensitive information
• Perform various office management tasks as well as special projects as assigned by Chairman and Leadership Team
• Uphold a strict level of confidentiality
• Everyday office administrative support
• Assist with technical issues that may arise on Kindles, iPads, computers,
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
• Assist the Chairman with reminders of important tasks and deadlines
• Typing, compiling and preparing reports, presentations, and correspondence
• Managing databases and filing systems
• Collating and filing expenses
• The jobholder is expected to handle some unofficial work of the Chairman
• To run errands for the chairman, such as picking up dry cleaning and getting coffee when necessary
• Undertake these and any other duties as requested by the Chairman
• Work late and weekends if the need arises.

Qualification and Experience

• A good University degree from a reputable university.
• 1-2 years PA/secretarial experience
• Punctual at all times
• Neat and professional appearance
• Maintain a cordial working relationship with everyone the company do business with
• Efficiency and effectiveness in the discharge of assigned tasks
• High quality of deliverables and good turnaround time
• Overall cleanliness of the Chairman’s office, including control of visitor traffic, and timeliness of message transmission/delivery
• Efficient and effective filing for easy retrieval
• Excellent comportment at all times, as well as composure in handling clients/situations, especially difficult ones
• Availability of quality materials/equipment required for smooth running of the office.

Additional Information
Pension, HMO