Female Personal Assistant to the MD at ConnectRail Service Limited

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the manager’s working life and communication.

RESPONSIBILITY

• Act as the point of contact between the manager and internal/external clients
• liaising with staff, suppliers and clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
• booking and arranging travel, transport, and accommodation
• organizing events and conferences
• Source office supplies
• Produce reports, presentations and briefs

Devise and maintain office filing system

Requirements

• Proven work experience as a personal assistant
• Must be able to dress smartly always
• Must be able to work under pressure and with little or no supervision
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Bsc in an accredited University
• A diploma or certification would be considered an advantage