BID Administration and Document Controller at Safety Consultants and Solutions Provider Limited

Reports to: Business Development Manager
Grade Level: Officer II Step IV

Job Summary

• The job holder's main responsibility is to facilitate the efficient administration of bids, bid reviews and associated bid documentation.
• He/she is also responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner

Key Roles & Responsibilities

• Ensure Efficient and Accurate Preparation of Bid Documents and Arrangements to Submit to the Client Within Defined Tender Deadlines.
• Ensure Bid and Proposal Documentation is Arranged, Collated and Presented in a Professional Manner
• Organize and Facilitate Bid Review Meetings Ensuring that Respective Agendas, Attendance lists and Action trackers are up to date.
• Maintain Status of Generic Proposals and Ensure they are Reviewed, Revised and Reapproved When necessary.
• Monitor Bid/Quotation throughout Each Bid Process, Providing Weekly Reports for Sales and Management Use.
• Perform Sales Co-coordinator Duties by screening and approving Sales and Marketing Executives schedules.
• Work with the IT Administrator to Ensure Safe Keeping of Classified Bid Documents Adhering to Procedures and Regulations
• Liaise with Administrative unit to ensure that all Required Bid Documentations are up to date at all times
• Ensures all Sales, Projects, Technical and Company Documents are scanned and documented in CRM
• Ensures Efficient and Accurate Retrieval of Document and Data when Needed.
• Perform Document Maintenance Duty such as Document Reviews etc.
• Train Other Employees in the Proper Way to Create and Fill Company Documents According to Company Filing Policy
• Any other duties or roles as may be assigned by management

Job Attributes
Qualifications:

• Good Degree in a relevant discipline
• Possession of MBA is an added advantage
• Must be 35 years and above.

Minimum Experience:

• 5 years relevant work experience in a similar capacity

Competencies:

• Proficiency in the of Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to speak confidently and articulately in front of a group.
• Analytical and creative skills
• Strong problem-solving skills
• Ability to communicate clearly and effectively
• Pays close attention to detail.
• Efficient time Manages skills.
• Works well with a team
• Strong report writing skills.
• Proficient typing skill
• Proficient in the use of CRM
• Data Organization and Storage Knowledge.

Key Interfaces:

• Clients' Bid and Procurement Representatives
• Technical Sales and Marketing Team
• SCSP top management
• Operations Team
• Travel Time
• The job requires 40% travel time from the job holder.

Language:

• Proficiency in English Language (Written & Spoken) is a must.
• Knowledge of one or more international language is added advantage.
• Ability to speak other local Nigerian languages is a plus.