Human Resources Associate at United Nations High Commissioner for Refugees (UNHCR)

Vacancy Notice No: 2018/VA/070

Position number: N/A
Grade: G6
Contract Type: Temporary Appointment (replacement capacity)
Duration of Contract: Three Months (with possible extension)
Duty Stations: Abuja
Supervisor: Associate HR Officer
Proposed Starting: ASAP
Date of Issue: 03 December 2018
Deadline for Applications: 09 December 2018

ORGANIZATIONAL CONTEXT

• Under the supervision of the Associate Human Resources Officer, the Human Resources Associate will be assisting in personnel administration and other HR related matters of staff under area of
• responsibility (AOR) and will be carrying out the following tasks:
• Prepare HR related documents for the annual operations programme review. Provide input in the review of the training needs of the staff, making appropriate proposals to meet
• identified needs.
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Participate in the recruitment of local staff including the drafting of vacancy notices and arranging for typing, driving and/or other tests on the required skills. Draft submissions for
• the review by the local Assignments Committee (AC).
• Administer recruitment, assignment and reassignment of local staff in the AOR, in accordance with UN/UNHCR rules and procedures. Update personnel records in the office,
• including MSRP entries into HR module where this activity has been rolled out from PAPS to the respective office.
• Assist and coach administrative staff performing personnel administration related
• functions, including maintenance of the attendance, overtime and leave records.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related
• documents to headquarters, arrangements for their onward travel to the field office, if applicable.
• Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations.
• Maintain liaison with the counterparts at support sections and divisions at headquarters, as well as at the respective Bureau, on matters related to the personnel administration
• support, medical and other issues of staff welfare and safety.
• Perform other related duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of secondary education with post-secondary training/certificate in Business Administration, Office Management, Human Resources Management or related field.
• Minimum 6 years of previous relevant professional experience.
• Good knowledge of UNHCR administrative procedures and processes and exposure to
• provision of support services in an international organization.
• Fluency in English and working knowledge of another relevant UN language or local language.
• Excellent knowledge of English.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Working knowledge of other UN language(s).
• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP HR module, as well as with MSRP Financials and Focus.