Office Administrator at Protege Professionals

Job Brief

• We are looking for a female reliable and result oriented Office Administrator for our firm client in Legal Services.
• She will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently in the firm.

Job Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with personnel, financial and other data.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.

Requirements

• 4 years proven experience as an office administrator, office assistant or relevant role
• Sex is female
• Outstanding communication and interpersonal abilities
• Excellent organisational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• B.Sc/BA in Managerial Sciences or relevant field is preferred.