Senior Programme Assistant at United Nations High Commissioner for Refugees (UNHCR)

Vacancy Notice No: 2018/VA/063

Position Title: Senior Programme Assistant
Position number: N/A
Grade: G5
Contract Type: Temporary Appointment
Duration of Contract: Two Months
Duty Station: Maiduguri
Supervisor: Programme Officer
Proposed Starting: ASAP
Date of Issue: 26 October 2018
Deadline for Applications: 01 November 2018
DUTIES AND RESPONSIBILITIES
The Senior Programme Assistant under the supervision of the Programme Officer will be managing the engagement of prospective partners for 2019. This process is quite detailed and entails; calls for
expression of interest, technical evaluation of prospective partners, orientation on UNHCR partnership agreements with selected partners, detail budget discussions with partners, proposal
submission with all compulsory annexes by partners, uploading partner budgets in the system.
Discussions with Units on planning and budgeting for 2019 direct implementation.

The incumbent will have the following responsibilities;

• Collects, registers and maintains information on project activities.
• Prepare status and progress reports, prepare tables and draft routine correspondence.
• Prepare background material for use in discussions and briefing sessions.
• Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions.
• Review the implementation and performance of IPs agreements through appropriate
• physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures. This may include field visits for specific
• monitoring and evaluation issues.
• Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country-
• level.
• Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
• Perform other duties as required.

ESSENTIAL MINIMUM QUALIFICATIONS

• Completion of Secondary education courses/ training/ certificate in Business Administration, Social Science, International Law or related field.
• Minimum 4 years of previous job experience relevant to the function.
• Computer skills (in MS office).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.
• Good knowledge of UNHCR financial rules, procedures and processes.
• Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).
• Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities.