Crewing Manager at Adexen

Job Reference: 1501
Location: Port Harcourt, Rivers
Function: HRM

Mission

• To mann Vessels with competent and engaged Offshore personnel at optimized cost

Responsibilities

• Master and Implement National and International maritime regulation
• Ensure that offshore personnel comply with the company’s and client’s requirements and standards
• Design and implement recruitment and succession plans for crew
• Identify crewing needs, regularly update summary of crew status showing number in fleet and gaps
• Coordinate internal mobility and manage promotion
• Implement and monitor an adequate and cost effective sourcing strategy
• Timely coordination of recruitment process of competent senior officers and ratings for assigned vessels in line with industry and flag state requirements
• Documented and published Crew Planning process
• Identification of Crew competency for all vessels in line with STCW requirements
• Ensure appraisal process for all vessel and surfer crew in place
• Ensure all crew certifications are accurate and updated
• Obtain flag state certification and licenses required for crew
• Consistent and accurate recruitment/succession Plan
• Establish and follow-up crewing budgets (labor costs, travel, food, training) in line with Group Requirements
• Continuously challenge and review those budgets for cost optimization
• Design and implement the training plan for crew
• Identified training needs of subordinates and all seagoing personnel
• Good cooperation with HR Manager for coordinated training of all crews and subordinates
• Ensure that Offshore personnel are properly assessed both on performance and competences
• Ensure a reliable and accurate reporting
• Follow-up & finalize Offshore personnel claims with P&I clubs and/or insurance instances
• All claims processed and level of reimbursement in line with contractual agreements
• Implement and follow up a Compensation and Benefits policy. Review and benchmark it on a regular basis to improve consistency
• Ensure accurate and timely payment of wages
• Manage and motivate team
• Manage utilization of 3rd party crew and ensure accurate invoicing
• Management of Crew planning tool
• Timely validation of all crew planning
• OCS regularly updated with clear crew change details
• All competences on OCS in line with STCW requirement
• Crew change history accurately and timely to generate
• Ensure crew files are properly kept and updated with relevant documents/Certificates
• Timely and accurate sign on and sign off dates and assigned ships available for use by payroll when needed
• Assist HR Manager in the implementation of staff conditions of service as it affects the crews of all the vessels
• Cordial relationship between management and union
• All agreed condition agreed with unions and approved by management implemented for all crews
• Manage compliance with Crew Management regulatory requirements e.g. STCW, NIMASA etc.
• Ensure direct contact with all issues of discipline arising with crew
• Ensure all disciplinary issues with crew that need official sanctions are timely escalated to HR for quick resolution and formalization in line with Disciplinary process, and followed up to closure
• Updated reporting of all managed disciplinary issues to HOD
• Weekly/satisfactory update of client satisfaction report on crew discipline
• Ensure the provision of Crewing resources services and assist in development of policies and programs for the company for overall crew management strategy
• Clear crew management policies and objectives in line with Director’s approval
• Effective Crew Plan proposed to Director for validation
• Ensure a detailed follow-up of all crew medical issues
• Adequate follow up and reporting of crew medivac
• Ensure all crew have a valid medical and original/appoved (CTC) certificates on board
• Ensure proper coordination of crew changes are done in a timely and orderly manner following planning already done
• Ensure all surfer crew attend to the briefing & debriefing sessions
• Timely reporting of all incidents and issues concerning BINL crews to HOD
• Weekly, Monthly and yearly reports as necessary forwarded to Senior Manager
• Timely and accurate information for Crewing Balance Scorecard

Expectations

• Bachelor's degree in a Social Science Course/Discipline
• M.Sc. in a function related field will be an asset
• 10 -14 years experience in Crewing or a related function
• 5 of those years MUST have been spent in a senior supervisory or management role
• Added Function Related Certifications and Trainings will be a required advantage
• Comprehensive working knowledge of all statutory requirements regarding Crew will be an asset.