General Service Officer (Internal Only) at British High Commission

Ref No: 14/18 ABJ
Location: Abuja
Grade: A1 (L)
Type of Position: Permanent
Start Date: 3rd September, 2018
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Corporate Services Support

Main Purpose of Job

• To provide administrative and logistical support to the General Service and Protocol Unit of the British High Commission Abuja tasked with delivering an effective protocol service to the Mission and its officers in Nigeria.

Roles and Responsibilities

• Inductions for UK based staff at post (new arrivals)
• Facilitate clearance of small Unaccompanied Airfreight shipments for officers
• Processing of Nigerian residence visas for diplomatic staff
• Issuing Diplomatic notes to the Ministry of Foreign Affairs
• Arranging local third party insurance cover for official and private vehicles.
• Processing of Diplomatic plate numbers.
• Regular Interface with Government Ministries/parastatals on various protocol related matters.
• Day to day interaction with other Diplomatic Missions arranging third country visas for British Diplomats and Locally engaged Staff travelling on official business.
• Processing of import and export permits for pets.
• Ensuring that invoices from various stakeholders are scrutinized, vetted and processed for payment.
• Liaise with British Deputy High Commission Lagos colleagues on various protocol related matters and providing feedback.
• Providing general administrative support to the General Services Unit including filing, word processing, photocopying and any other tasks as assigned by the Head of Unit.

Essential Qualifications, Skills and Experience 

• A positive approach to undertaking routine work with a high degree of accuracy as well as a willingness to take on new task
• Good keyboard skills and familiarity with Microsoft windows (notably MS word and MS excel)
• A very strong command of written and spoken English is essential. resilience
• Level of language required: Proficient
• Inter-personal skills are also important as the successful candidate will be liaising with a large number of business organisations on a daily basis.

Desirable qualifications, skills and experience:

• Candidates must have a valid Nigerian Driving Licence as the candidate may be expected to self drive to the various government ministries.

Required competencies:

• Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience

Other benefits and conditions of employment:

• Occasional late working may be required.