Job Vacancies at the British High Commission (BHC)

Ref No: 14/18 ABJ
Location: Abuja
Grade: A1 (L)
Type of Position: Permanent
Start Date: 3rd September, 2018
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Corporate Services Support

Main Purpose of Job

• To provide administrative and logistical support to the General Service and Protocol Unit of the British High Commission Abuja tasked with delivering an effective protocol service to the Mission and its officers in Nigeria.

Roles and Responsibilities

• Inductions for UK based staff at post (new arrivals)
• Facilitate clearance of small Unaccompanied Airfreight shipments for officers
• Processing of Nigerian residence visas for diplomatic staff
• Issuing Diplomatic notes to the Ministry of Foreign Affairs
• Arranging local third party insurance cover for official and private vehicles.
• Processing of Diplomatic plate numbers.
• Regular Interface with Government Ministries/parastatals on various protocol related matters.
• Day to day interaction with other Diplomatic Missions arranging third country visas for British Diplomats and Locally engaged Staff travelling on official business.
• Processing of import and export permits for pets.
• Ensuring that invoices from various stakeholders are scrutinized, vetted and processed for payment.
• Liaise with British Deputy High Commission Lagos colleagues on various protocol related matters and providing feedback.
• Providing general administrative support to the General Services Unit including filing, word processing, photocopying and any other tasks as assigned by the Head of Unit.

Essential Qualifications, Skills and Experience 

• A positive approach to undertaking routine work with a high degree of accuracy as well as a willingness to take on new task
• Good keyboard skills and familiarity with Microsoft windows (notably MS word and MS excel)
• A very strong command of written and spoken English is essential. resilience
• Level of language required: Proficient
• Inter-personal skills are also important as the successful candidate will be liaising with a large number of business organisations on a daily basis.

Desirable qualifications, skills and experience:

• Candidates must have a valid Nigerian Driving Licence as the candidate may be expected to self drive to the various government ministries.

Required competencies:

• Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience

Other benefits and conditions of employment:

• Occasional late working may be required.

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Ref Id: 16/ 18 ABJ
Location: Abuja
Grade: A2 (L)
Start Date: 1st October 2018
Type of Position: Permanent
Job Subcategory: CSSF (Conflict Stability and Security Fund)
Job Category: Other British Government Departments (Partners across Government, including UK Visas)

Main Purpose of Job

• This position is in the West Africa Conflict, Security & Stability Fund (CSSF) Team, based in the British High Commission in Abuja. 
• This dynamic team has a regional remit in support of upstream conflict prevention and security in West Africa. The team manages approx £34m per year (FY 18/19) of CSSf programmes, focused on Nigeria, the Sahel and Sierra Leone. 
• The biggest programme within our portfolio is Nigeria, valued at £22.6m this financial year.
• The team supports a number of UK Government departments and Agencies such as the Foreign & Commonwealth Office (FCO), Department for International Development, Ministry of Defence, Home Office and National Crime Agency, as well as working with international and local civil society, ministries, departments and agencies.
• The job holder will provide support to the CSSF West Africa team on aspects of programme management and administration; taking the lead on CSSF communications.
• The job holder will also be expected to undertake ad hoc tasks within the team as and when required.

Roles and Responsibilities / What will the Jobholder be Expected to Achieve?

• Making administrative arrangements for regular meetings hosted by the team, in particular monthly Working Group and quarterly Programme Board meetings. This includes booking rooms, technical services and making diary appointments.
• Providing support for the team on administrative and programmatic matters across CSSF West Africa, especially Nigeria.
• Arranging programmes for visiting CSSF team leaders, HMG staff and consultants working with CSSF, including making travel plans (e.g. flights, transport and hotel bookings).
• Coordinating administrative activities to ensure day to day operational needs of the team are met.
• Supporting the team finance manager in the collection, collation and review of financial reporting and carrying out spot checks on implementing partners, and being able to provide cover during absences.
• Focal Point on CSSF Comms such as providing responses to the CSSF London team on specific request and queries, coordinating with comms teams/programme managers of implementing partners to collate success stories , liaising with the BHC and CSSF communications teams to circulate and amplify messaging on social media platforms.
• Preparation of regular programme fact sheets and regional news letters for the CSSF West Africa portfolio.
• Information Management (Shared folder, Easyfile and sharepoint management) which includes managing the filing, storage and security of documents (contracts, MOUs, Project Terms of References, etc)

Essential Qualifications, Skills and Experience

• Experience of providing administrative support in a busy working environment
• Strong Financial Management and Accounting skills
• Strong oral and written English communication skills.
• Highly organised, strong attention to detail and able to take initiative and to work accurately within deadlines and with limited supervision.
• IT skills, MS Office applications e.g. Word, Excel and PowerPoint.
• Confidence to deal with senior personnel
• Ability to work independently as well as part of a team

Desirable Qualifications, Skills and Experience

• Prior experience of working with the UK government.
• Excellent numerical and spreadsheet skills
• Knowledge and interest in peace, conflict and security issues in Nigeria and West Africa

Required Competencies

• Changing and Improving,
• Collaborating and Partnering,
• Managing a Quality Service,
• Delivering at Pace.

Remuneration
Starting monthly salary - N438,934